Absence Type is required that describes the category of the absence and determines whether or not it is available in Self Service.  Furthermore, is also attaches any reasons that are to be associated with that Type.

Employee Self Service Dashboard: CSU Time Tile > Request Absence

Manager Self Service Dashboard:  Team Time Tile > Request Absence  

Address As of Date.

Workforce Administration > Personal Information > Biographical > Add a Person or Modify a Person > Contact Information tab

Unique number for each approval process transaction.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Located on many pages in TAE

The type  of appointment for a temporary academic position. The appointment type describes the length of the appointment and helps inform the duration of the appointment and the way the pay will issue for temporary academic employment.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Located on many pages in TAE

The monthly base rate for an AY employee.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Located on many pages in TAE

Identifies whether the Empl Rcd contains a benefits-eligible or benefits-ineligible Job Code.

Workforce Administration > Job Information > Job Data > Benefits Program Participation link

Identifies eligibility values for a specific benefit.

Workforce Administration > Job Information > Job Data > Benefits Program Participation link

Employee status used for Benefits Administration only; it does not conflict with HR and Payroll (North American) operations. This enables employee status to be defined in benefits terms without being constrained by HR or Payroll (North American) requirements. ​

Workforce Administration > Job Information > Job Data > Benefits Program Participation link

The benefits service date is the date on which the worker's service ranking is based and is used for benefit-related matters.

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Based on the date entered here, the system calculates the total years, months, and days of service for a worker, including any credit for military leave or the total amount of time that the worker works for multiple companies in the organization. This date is used to calculate benefits eligibility.

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Identifies the benefits system under which the employee’s benefits, if any, will be processed.

Workforce Administration > Job Information > Job Data > Benefits Program Participation link

Country of employee's birth.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Location of employee's birth.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Displays when Birth Country is 'USA'.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

CSU Hire Dates - one date per person across all campuses/business unit.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates tab

BU Original Hire Override Date.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Hire Dates tab

BU Original Hire Date Override Comments.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Hire Dates tab

CSU Tenure Dates - one date per person across all campuses/business unit.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Tenure Dates tab

BU Tenure Start Date Override.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Tenure Dates tab

BU Tenure Start Date Override Comments.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Tenure Dates tab

Indicates if this is a budgeted position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Working title that defaults from the job code.

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Business Unit identifies the campus or organization within the campus for reporting and budgetary reasons.

Workforce Admin > Job Information > Job Data > Earnings Distribution link

Applies the multiple components of pay to calculate the Compensation Rate and other system-generated compensation fields.

 Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section 

Identifies the amount of change in compensation based upon the previous row.

Workforce Administration > Job Information > Job Data > Compensation tab > Comparative Information section

Percent of change in the compensation from the previous job row.

Workforce Administration > Job Information > Job Data > Compensation tab > Comparative Information section

Displays the change in Points from previous record.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Changes tab

Date the I-9 was completed.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab > History section

Date the I-9 was re-verified.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab > History section

The employee's country of citizenship.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

The employee's Citizenship Status.  May change according to the Country used.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Defaults from Position. Currently not in use for CSU.

 Workforce Administration > Job Information > Job Data > Job Information tab

TBD

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU COI Position Info tab

Conflict of Interest detailed category description.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU COI Position Info tab

Defaults from the Department table when Department is selected.

Workforce Administration > CSU Workforce Admin Process > Faculty Retreat Rights

A system-generated number populated in financial related pages of Workforce Administration.

Workforce Admin > Job Information > Job Data > Payroll tab

Displays the total standard hours that are assigned to the worker for all active jobs combined and the worker's total FTE status for all active jobs combined.  

Workforce Administration > Job Information > Job Data > Job Information tab

Employee’s base salary rate. For actual rate of pay, see Compensation Rate.

Workforce Admin > Job Information > Job Data > Compensation tab > Pay Components section > Amounts tab

Displays the percent-through-range calculation, based on the salary plan and grade.

Workforce Administration > Job Information > Job Data > Compensation tab > Comparative Information section

This field represents the highest level within the campus organizational hierarchy.

Workforce Admin > Job Information > Job Data > Work Location tab

Date used to calculate length of employment for service awards purposes only. Renamed to Service Award Date.

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Based on the date entered here, the system calculates the number of years, months, and days of seniority for a person. Select the Override check box to change the date.

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Employee’s actual salary rate, adjusted for FTE.  For base rate of pay, see Comp Rate.

Workforce Admin > Job Information > Job Data > Compensation tab

Each compensatory time plan is linked to one or more TRCs. CTO Time is approved in the Approvals tile.  

Time and Labor > Enroll Time Reporters > Comp Plan Enrollment

TBD

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Type of Organizational Relationship for that person.

Workforce Administration > Personal Information > Biographical > Add a Person > Organizational Relationships tab

TBD

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab > USA Flag section

Displays the number of the contract, if available, that is populated from the Job Information Page.

Workforce Administration > Job Information> Job Data > Job Information tab

Based on the contract information that is defined on the Job Information Page and the contract type setup that is defined on the Legal Contract Type Page or the By Employee Classification Page.

Workforce Administration > Job Information> Job Data > Job Information tab

Displays actual pay rate based on pay type and pay frequency.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Conversion tab

Used to help distinguish the correct course when the campuses do not combine courses.

CSU Temp Academic Employment > CSU TAE Approval Workflow > CSU TAE My Approval page > Appt Data tab

TBD

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU COI Position Info tab

CSU Hire Dates - one date per person across all campuses.

Workforce Administration > CSU Workforce Admin Process-> CSU Date Tracking-> CSU Hire Dates > CSU Hire Dates tab

CSU Original Hire Override Date.

Workforce Administration > CSU Workforce Admin Process-> CSU Date Tracking-> CSU Hire Dates > CSU Hire Dates tab

CSU Original Hire Override Date Comments.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Hire Dates tab

CSU Tenure Start Dates - one date per person across all campuses.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Tenure Dates tab

CSU Tenure Start Override Date.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Tenure Dates tab

CSU Tenure Start Date Override Comments.

Workforce Administration > CSU Workforce Admin Process > CSU Date Tracking > CSU Hire Dates > CSU Hire Dates tab

The CSU Working Title defaults from Title (DESCR) from Job Information Section in Position, unless a change is made to the title in the Position record, in which case it will default from there. Change can be made directly to this field if desired, and is used for internal reporting.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data tab

The Faculty Merit Increase (FMI) Program ran in 1998-2001. FMIs were recorded in this field for reference. FMIs are not supposed to diminish a faculty members SSI eligibility. The FMI amount is reduced from the base salary when determining the number of SSI remaining.

Workforce Administration > Job Information > Job Data > CSU Faculty Job tab

The type of currency that is used for this program's benefit and deduction calculations.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section

Workforce Administration > Job Information > Job Data > Work Location tab > Benefit Program Participation link > Benefit Program Participation Details section

Displays the current headcount assigned to this position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Time Administration in the Time and Labor application is a rules engine that executes the rules you specify to process reported and scheduled time. The system enables you to build custom, or non-template-based rules using SQL.

Set Up HCM > Product Related > Time and Labor > Rules and Workgroups > Rule Programs > Rule ID

The employee’s retirement effective date.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab > History section

Date of birth for the employee.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Date of death for employee.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

This field may have been used in PS 9.0 but will not be used in CHRS.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Budget and Incumbents tab

This field may have been used in PS 9.0 but will not be used in CHRS. CSU does not use the Default Compensation in our business practice. 

 Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Controls tab

An abbreviation of the degree the employee obtained.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

The country in which the degree was obtained.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

Indicates the date the degree was granted.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

An indicator whether or not the degree was obtained.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

State of the school who granted the degree.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

Status of the Degree.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

Indicates the year the degree was granted.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

The ability for an Approver to end an appointment on the My Approvals prior to the Appointment Notification being sent out.

CSU Temp Academic Employment > CSU TAE Approval Workflow > CSU TAE My Approval page > Approval tab

Department number associated with the position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Work Location section

Workforce Administration > Job Information > Job Data > Work Location tab

Effective date of appointment into a department.

Workforce Administration > Job Information > Job Data > Work Location tab

Full job code title. Some campuses override/add to it - i.e., If MPP, full working title. If Per Diem, full working title or may use it for the actual position description.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Job Information section > Detailed Position Description link

A link in the Pay Components section of the Compensation page located under the Controls tab.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Controls tab

This field is used to track the date in which a faculty member has or will attain eligibility for a Difference in Pay Leave per the MOU. 

Workforce Administration > Job Information > Job Data > CSU Faculty Job tab

Displays First and Last Name of the employee. 

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Represents a divisional classification (i.e., school within the university). Its emphasis is usually on budget and responsibility accounting. Defaults from the Department table when Department is selected.

Workforce Administration > CSU Workforce Admin Process > Faculty Retreat Rights

Should campuses wish to use for capturing dotted-line relationships it can included in queries.  As delivered, no CSU WA mods have any functionality behind this.  

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Job Information section

A code to identify the type of earnings. This defaults from the setup in the paygroup table for EARNCD_REG_EARNINGS which is generally set to REG.

Workforce Admin > Job Information > Job Data > Earnings Distribution link

A code established to identify earnings by specific attributes.

Workforce Admin > Job Information > Job Data > Earnings Distribution link

Earnings Program Table page is used to set up or maintain an earnings program.

Set Up HCM > Product Related > Payroll for North America > Compensation and Earnings > Earnings Program Table

Allows update of Employee Name.    

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

TBD

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section

Status of the Education.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section

EE stands for Employee Group. A temporary academic employee is anyone in R03 or R11 that fall into one of the EE Groups. 

CSU Temp Academic Employment > CSU TAE Appointment Data Entry

The start date of a TAE appointment.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Represents the date the data in various data tables is effective that appears in multiple places.

Located on many pages in WA

Paired with the Effective Date, this field allows you to enter more than one row for an Effective Date and establish the order of multiple personnel actions with same Effective Date.

Located on many pages in WA

Identified eligibility for a specific benefit.

Workforce Administration > Job Information > Job Data > Benefits Program Participation link

Second of nine client-definable fields used to further filter persons' eligibility for a specific benefit.

Workforce Administration > Job Information > Job Data > Work Location tab > Benefits Program Participation link

Eligibility_config is used in conjunction with Pay Group to properly assign an employee to Absence Management.

Workforce Administration > Job Information > Job Data > Payroll tab

Indicates if the employee is eligible to work in the U.S.

Workforce Administration > Personal Information > Biographical > Add a Person OR  Modify a Person

The employee's email address.  

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

The employee's home (HOME) email address.  

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Email address type.

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Emergency contact information (Name, Address, Phone, Relationship) on file for employee.

Workforce Administration > Personal Information > Personal Relationships > Emergency Contact > Contact Address/Phone tab

Emergency contact information (Name, Address, Phone, Relationship) on file for employee.

Workforce Administration > Personal Information > Personal Relationships > Emergency Contact > Contact Address/Phone tab

The category of employee and/or appointment for this job record/row.

Workforce Administration > Job Information > Job Data > Job Information tab

Unique ID automatically assigned by PeopleSoft for each employee.  This represents a non-confidential ID that can be used for reporting to outside entities for unique identification.  As records are converted into CHRS, every EMPLID will renumbered.

 All module pages

Unique identifier for a series of job assignments an employee has held. If the employee simultaneously holds two active jobs of similar type, two different employee records are required.

All module pages integrated with Job Data

Type of Organizational Relationship for that person.

Workforce Administration > Personal Information > Biographical > Add a Person > Organizational Relationships tab

Type of employee for payroll purposes. The system completes the field with the default value associated with the Pay Group value.

Workforce Administration > Job Information > Job Data > Payroll tab

Additional information or comments relative to the transaction.  Information in this field is used by both the campus and CSU Audits.

Workforce Administration > Job Information > Job Data > CSU Job tab

Indicates if the field will be overridden when creating a new organizational instance or when adding a concurrent job.

Workforce Administration > Job Information> Job Data > Job Information tab

TBD

CSU Workforce Admin Process-> CSU Date Tracking-> CSU Off-Work Dates

The end date of an appointment unless the appointment is a multi-year appointment.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

The number of units that a faculty unit employee should be considered for during an academic term based on 12.3 and 12.12 of the CBA.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

The date an action/reason was entered into PeopleSoft. Defaults to the JOB Effective Date and changes when the Jobcode changes or upon a Rehire.

Workforce Administration > Job Information > Job Data > Job Information tab

Campus-determined identifier of the organization. Assign Establishment ID to Location Table as part of campus duties in maintaining location table.

Workforce Administration > Job Information > Job Data > Work Location tab

Ethnicity of an employee.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab

This field may have been used in PS 9.0 but will not be used in CHRS.  Indicates the Rate Type for the employee.

Workforce Administration > Job Information > Job Data > Payroll tab

The projected end date of a temporary appointment/assignment.

Workforce Administration > Job Information > Job Data > Work Location tab

Date an employee is scheduled to be reinstated following a leave of absence (with or without pay) or a period in non-pay status.

Workforce Administration > Job Information > Job Data > Work Location tab

Used to manually set the timebase fraction on the PPT.  Dynamically, updated the FTE and Standard Hours on the Job Info page.

Workforce Administration > Job Information > Job Data > CSU Faculty Job tab

Number of Salary Service Increases (SSI) remaining for a faculty member.  Equates to number of SSIs at 2.65% it would take to reach SSI Max on the salary range for their range/rank.

Workforce Administration > Job Information > Job Data > CSU Faculty Job tab

Date faculty member’s Faculty Early Retirement Program (FERP) period ends. On entry into the FERP program, the date is set to end of the academic year, five years out.

Workforce Administration > Job Information > Job Data > CSU Faculty Job

This field may have been used in PS 9.0 but will not be used in CHRS. FICA status is displayed on a few delivered payroll pages but in all cases, it uses the default value. LCD does not use FICA Status field.

Workforce Admin > Job Information > Job Data > Payroll tab

Automatically populated from the HIRE date for this record.  CHRS has created a CSU HIRE date if you need to determine the original hire date.  This date is view only and cannot be changed in this field. 

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Employee's first name.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

The earliest or initial hire date for a specific Empl Rcd. 

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Represents the Fair Labor Standards Act (FLSA) status code.  FLSA codes indicate the employee's eligibility for overtime and are defined in the CSU Salary Schedule .  To determine the FLSA Status for a job code or skill level, search the job (class) code in the CSU Salary Schedule , then click the class/grade in the search results to view attributes. 
Note:  FLSA Status may be different for payroll purposes; see the FLSA Exemption Test Overview to determine the FLSA Status for payroll purposes. 

Workforce Administration > Job Information> Job Data > Job Information tab (expand USA flag) 
Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab (expand USA Flag)

Select to make position title changes trigger the update incumbent process. If this check box is selected when you create a new position data row with a reason of TTL (Title Change) and a change to the data in the Title field, then the system creates
a corresponding row in the incumbents’ Job Data records. 

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab > Incumbents box

Displays Name Prefix, First, and Last Name of the employee. 

Employee Name (displayed on all employee-specific pages)

Name format for the country selected. Once selected, the system displays the appropriate field(s) for the country entered.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Identifies the basis or frequency on which the employee is paid the Compensation Rate.

Workforce Admin > Job Information > Job Data > Compensation tab

Basis or frequency as quoted from the Job Code table.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Amounts tab and Changes tab

The Full Time Equivalence or Time Base relating to a specific job row.  Within Position, FTE represents the Full Time Equivalence or Time Base the incumbent should normally work in the corresponding job.

Workforce Administration > Job Information> Job Data > Job Information Tab 
Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information Tab > Education and Government section

Full Time Equivalence or Time Base relating to a specific job row.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Though not used in CHRS, its purpose would be to indicate if the person is a full-time student.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Indicates whether the position is full time or part time.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab 
Workforce Administration > Job Information > Job Data > Job Information tab

Position

Job

Gender of employee.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Click to retrieve the list of the appropriate supporting documents that are needed to obtain the visa or permit type that was entered.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Grade Point Average.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

Each Job code has a Salary Admin Plan assigned to it, and Grade(s) within it.  It is the combination of Salary Admin Plan and Grade that sets the FLSA Status.     

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab under Salary Plan Information section
Workforce Administration > Job Information > Job Data > Salary Plan tab

Position

Job

The first date the employee is in their current Grade/Job Code.  Derived from Action Reason Effective Date. 

Workforce Administration > Job Information > Job Data > Salary Plan tab

Displays the headcount status for this position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Used for tracking if required by the position.  Can be used to track health-related certifications by campuses;  it is not recommended that this field be repurposed for other types of tracking.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Highest education level attained by employee.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Campus-determined codes used to denote holiday schedules.

Workforce Admin > Job Information > Job Data > Payroll tab

Hourly salary rate calculated by using the default frequencies from the country.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Rates section

Time assigned to the worker.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Displays the status of the current job record. A person can have an active HR status but an inactive job or payroll status.

Workforce Administration > Job Information > Job Data > All tabs

Displays the headcount status for this position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

TBD

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU COI Position Info tab

Identifies the job classification of the position.  It represents the CSU Class Code as shown in the CSU Salary Schedule. 

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Job Information section
Workforce Administration > Job Information > Job Data > Job Information tab

Primary Job Indicator in PeopleSoft Workforce Administration is used to flag an employment instance and identify an appointment as the primary job for an employee. The Job Indicator field is set to ‘Primary Job’ when an employee is first entered into the system.  Primary Job indicator will be reset if necessary during a nightly process.  This will ensure that only one job is set to Primary.  When a Primary job is terminated, another will take its place during the nightly process. This is different than the 'Primary Job' found in benefits.  

Workforce Administration > Job Information > Job Data > Work Location tab

Displays the percent-through-range calculation, based on the midpoint salary of the employee's Job Code.

Workforce Administration > Job Information > Job Data > Compensation tab > Comparative Information section

Select if job sharing is permitted for this position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Identifies if the position must comply with Conflict of Interest filing requirements.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description Tab

Language code of employee's.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

This is equal to rehire date. Appears in the Instance Record.

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Date the employee was last physically on the job.

Workforce Administration > Job Information > Job Data > Work Location tab

Employee's last name.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

The latest rehire date (or hire date if no break in service) of a specific Empl Rcd. 

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

The alpha-numeric code citing a specific reference in the law authorizing a retired CalPERS or STRS annuitant to be employed by the CSU without reinstatement from retirement status or loss of retirement benefits.  The alpha part of the code signifies the Education Code (EC) or the Government Code (GC); the numeric part indicates the section of the code.

Workforce Administration > Job Information > Job Data > CSU Job tab

License or certification the employee obtained.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Indicates country the license or certificate was issued in.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Identifies the expiration date of a license, credential or other certification that an employee must possess in order to meet minimum job qualifications and/or qualify for continued employment in a particular class. Also used to identify license requirements when the employee is appointed to or occupies one of the Management Personnel Plan classes.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Date on which the required license was issued.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Required license number.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

License or Certification Status. 

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Indicates whether or not proof of required license was received.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

Job

Position

Location identifier.  This field can be used by campuses in conjunction with Location ID. 
This field can be used by campuses to identify where the employee's office is (single positions only).  For multiple employees in one position, use address type of OFFC. 

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Subject listed as major or minor course of study on the diploma.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

Description of the major or minor.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

A checkbox to indicate of the pay component was manually updated.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Controls tab

Marital status for the employee.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Date of marriage.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

The maximum number of employees for the position. Current values range from 1 to 9999. Maximum Head Count should always be '1' if the position has other positions reporting to it.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

The largest amount of hours an employee will be scheduled to work.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Employee's middle name.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Date on which the employee was discharged from the U.S. military.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab > History section

Identifies the employee’s veteran status.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab > History section under Veteran

The smallest amount of hours an employee will be scheduled to work.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Reflects the number of hours regularly scheduled to work Monday-Sunday.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab >Salary Plan Information section

Used to indicate what month a 10 month employee is off.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Monthly salary rate calculated by using the default frequencies from the country.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Rates section

Identifies job functions of MPP jobs that share similarities in the nature of work, and is required for system wide reporting values.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data tab

Describes the work activities commonly associated with a particular occupational group or discipline.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data tab

Denotes the administrative, professional and supervisory levels of MPP positions.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data tab

The end date of a Multi Term appointment.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab
Located on many pages in TAE

First, Middle (initial or name, optional), Last Name of the employee. 

Displayed throughout modules

Prefix to the employee's name.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Suffix to the employee's name.

Workforce Administration > Personal Information > Add a Person > Biographical Details tab OR Modify a Person

Type of Name.

Workforce Administration > Personal Information > Biographical > Additional Names

Unique 9-digit number assigned by the Social Security Administration (SSA), or the interim number assigned by the State Controller's Office (SCO) pending assignment of official number by the SSA. Unique identifier for tax reporting purposes.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab

Country of National ID (NID).

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab > National ID section

The National ID (NID) value that established for this country on the National ID Type Table page.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab > National ID section

Service Award Date.

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Organization Instance Record defaults from Personal Configuration Summary.

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab

Org Instance Service Dates defaults from Personal Configuration Summary.

Workforce Administration > Job Information > Job Data > Employment Data > Employment Information tab

Relationship of the person to the institution for HCM database purposes. Established at the time the person is added to the database.

Workforce Administration > Personal Information > Biographical > Add a Person > Organizational Relationships tab

Earliest hire date of all faculty/staff/MPP appointments, excluding immediate pay assignments and student classifications (0100, 1868-1876, 1150-1153, 2355, 2325-2326). 

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Drop down field used to provide variety to the appointment being entered.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab
Located on many pages in TAE

The 'Last Date Worked' defaults to the day before Effective Date of leave or separation transaction.  If that date needs to be changed use the 'Override date' to enter the true Last Date Worked.

Workforce Administration > Job Information > Job Data > Work Location tab

Used to override data that defaults from Position Management based on the Position Number selected.

Workforce Administration > Job Information > Job Data > Work Location tab

Indicates an Empl Record in which the employee never served. 

Workforce Admin > Job Information > Job Data > Employment Data link > Employment Information tab > USA Flag section

City on passport document.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Comments on passport document.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Passport Country.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Expiration date on passport.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Expiration date on passport.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Passport issued by issuing authority.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Passport number.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Passport State.

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

Pay Calendars are used to create cycles for processing by pay group. 

Workforce Administration > Personal Information > Citizenship > Identification Data > Citizenship/Passport tab

The date pay ends for an appointment/assignment.

Workforce Admin > Job Information > Job Data > CSU Job tab

Local groupings of employees for payroll processing purposes.

Workforce Administration > Job Information > Job Data > Payroll tab > Payroll for North America section

All employees will be assigned to an Absence Management Pay Group in CHRS.  In most cases, it is equal to the Payroll for North America (PNA) Pay Group.

Workforce Administration > Job Information > Job Data > Payroll tab

Pay Run Ids are used to group pay calendar entries from different pay groups for processing.

Set Up HCM > Product Related > Payroll for North America > Payroll Processing Controls > Pay Run Table

The system-assigned employee status is based on either the personnel Action, or on the Reason in the case of death.

Workforce Administration > Job Information > Job Data > Work Location tab

PeopleSoft Global Payroll is part of Oracle's PeopleSoft Enterprise Human Capital Management family of applications.
The Payroll System is set from the Org Defaults by Permission List.

Workforce Admin > Job Information > Job Data > Payroll tab

Identifies the percent change in compensation based upon the previous row.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Amounts tab

Available when Job Earnings Distribution Type is equal to By Percent.

Workforce Admin > Job Information > Job Data > Earnings Distribution link

Non-employees tracked for various reasons. This list includes active values in CHRS only. Note that some inactive values may have been mapped to an active value during CHRS conversion.

Workforce Administration > Personal Information > Biographical > Add a Person > Organizational Relationships tab

Workforce Administration > Personal Information > Organizational Relationships > Add POI Relationship

Checkbox indicating Preferred Phone for the employee.

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Self Service > Personal Information > Phone Numbers

Phone extension of the employee.

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Self Service > Personal Information > Phone Numbers

Identifies type of phone number for an employee.

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Self Service > Personal Information > Phone Numbers

SCO Earning ID codes are used for the PIP process.

Set Up HCM > CSU Product Related Setup > CSU Time and Labor Setup > CSU SCO Earnings ID

The CSU PIP Interface Table contains earnings codes that are associated to a specific PIP file layout.

Setup HRMS > CSU Product Related Setup > CSU Time and Labor Setup > CSU PIP Interface Setup

Displays the salary points that are associated with this rate code, if any.

 Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Amounts tab

Effective date of appointment to the position.

Workforce Administration > Job Information > Job Data > Work Location tab

Indicates whether the job row was automatically inserted as a result of the position management 'Update Incumbents' feature, with job data fields auto-populated from equivalent position field values.

Workforce Administration > Job Information > Job Data > Work Location tab

Workforce Administration > Job Information > Job Data > Job Labor tab

The unique number assigned to the position.  Through Position Management, many fields in Job Data are defaulted based on the associated attributes in the Position Number.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (All tabs)

Workforce Administration > Job Information > Job Data > Work Location tab

Position

Job

In conjunction with the Dept ID, links labor costs to the financial account to be charged for the position.  Position pools enable grouping of related positions together for budgeting purposes.  Links labor costs to the financial account to be charged for the position.  Governed by SetID/Dept, not used for all positions, or all campuses.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab > Education and Government section

Additional comments for campus HR or Payroll informational or processing purposes.
Prints in “Processing Comments” at the bottom of the PPT.

Workforce Administration > Job Information > Job Data > CSU Job

Represents the processing status of the Personal Payroll Transaction (PPT) form. 

Workforce Administration > Job Information > Job Data > CSU Job tab

Indicate if you want the position to encumber immediately.  If used, values would include Immediate, None, or Requistion.  

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab under Education and Government section

Indicates the primary Ethnic Group for an employee.

Workforce Administration > Personal Information > Biographical > Modify a Person > Regional tab

The primary source of funding. The value entered should reflect the primary funding source that will pay for on-going costs of performance or merit compensation increases. Allows campuses to conduct compensation pool analysis, thereby meeting bargaining unit requirements to provide such information.  

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data

Workforce Administration > Job Information > Job Data > CSU Job

Position

Job

Select if the national ID is the person's primary ID. If this is the only data row for this person, the system selects the check box by default.

Workforce Administration > Personal Information > Modify a Person > Biographical Details tab > National ID section

Identifies the last date of the employee's probationary status for a particular job row and/or Empl Record, per a collective bargaining agreement or other CSU policy.

Workforce Administration > Job Information > Job Data > CSU Job tab

Identifies the employee's probationary status for a particular job row and/or Empl Record, per a collective bargaining agreement.

Workforce Administration > Job Information > Job Data > CSU Job tab

The profile type defines the content types, the field properties that will appear in the profile, and the approvals processing associated with that content. The profile type also defines whether the profile is linked to a person ID to create person profiles, or linked to business entities, such as job code or positions, to create non-person profiles.  

Workforce Development >Profile Management >Profiles > Person Profiles > Displayed on header

The ability for an Approver to return the appointment transaction to a previous step without canceling the request.

CSU Temp Academic Employment > CSU TAE Approval Workflow > CSU TAE My Approval page > Approval tab

Rapid Time Reporting templates allow campuses to use the Rapid Time function in CHRS. These templates define which fields are used when entering time through the Rapid Time function.

Set Up HCM > Product Related > Time and Labor > Time Reporting > Rapid Time Template

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Time Reporting > Rapid Time Template

This pay component field defines rates of pay. The system inserts any compensation information that is associated with this rate code in the pay components grid.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section

For Summer Enrollment Based Compensation.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Reflects the Red Circled salary expiration date for an employee who has been formally assigned a salary rate over the maximum of the salary range, per the appropriate MOU.  For faculty, contact Academic Personnel.

Workforce Administration > Job Information > Job Data > CSU Job tab

For Summer Enrollment Based Compensation.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

The Regular/Temporary field indicates if job assignment is regular or temporary.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description Tab > Job Information section

Workforce Administration > Job Information > Job Data > Job Information Tab

Position

Job

An optional code to identify an employee's regularly assigned shift.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Job Information section

Workforce Administration > Job Information  > Job Data > Job Information tab

Workforce Administration > Job Information > Job Data > Earnings Distribution link > Job Earnings Distribution section

Position

Job

Used to perform regulatory and regional edits. Defaults from Position Management.

Workforce Administration > Job Information > Job Data > Work Location tab

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab under Work Location section

Job 

Position

TBD

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

If renewal is required, expiration date is required.

Workforce Development >Profile Management >Profiles > Person Profiles > Qualifications tab > Licenses and Certifications section

The 'Reports to' field should have the position number of the appropriate administrator / approver.

Workforce Administration > Job Information > Job Data > Job Information tab

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Job

Position

A restriction profile identifies when to allow or disallow punches in conjunction with the time reporter's schedule. 

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link 

Enroll Time Reporters

Job

Identifies the employee's retirement system status for a specific job row.

Workforce Administration > Job Information > Job Data > CSU Job tab

TBD

Workforce Administration > CSU Workforce Admin Process > Faculty Retreat Rights

Used to store the first month off work with pay for 10/12 and 11/12 pay plan employees.

Workforce Administration > Job Information > Job Data > Employment Data link > Time Reporter Data link > Organizational Assignment Data section

This feature enables you to tailor rules to a specific population of time reporters.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link 

Enroll Time Reporters

Job

Used to store the second month off work with pay for 10/12 pay plan employees.

Workforce Administration > Job Information > Job Data > Employment Data link > Time Reporter Data link > Organizational Assignment Data section

Rules programs are the method by which you assign attendance programs to time reporters.

Set Up HCM > Product Related > Time and Labor > Rules and Workgroups > Rule Programs

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Rules and Workgroups > Rule Programs

Indicates the date the PPT was or will be generated. 

Workforce Administration > Job Information > Job Data > CSU Job tab

Date faculty member is eligible to take a Sabbatical leave. On hire, the date is set six years from start date.

Workforce Administration > Job Information > Job Data > CSU Faculty Job

Salary Admin Plan

Identifies common parameters that characterize the salary plan relating to Job Code, Grade and Step. Defaults from Job Code.

Workforce Administration > Job Information > Job Data > Salary Plan tab

TBD

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU COI Position Info tab

The code for the school granting the degree.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section and Degrees section

Workforce Administration > CSU Workforce Admin Process > Faculty Recruit/Separation

Profile Management

CSU Workforce Admin Process

The country in which the education was obtained.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section

Name of the school who granted the education or degree.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section and Degrees section

State of the school who granted the education.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > School Education section

Indicates what kind of background check is required for the position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Work Location section

Checklists are created for the various types of processing you do in the Administer Workforce business process.

Workforce Administration > Personal Information > Biographical > Add a Person > Organizational Relationships tab

Select this check box to integrate Time and Labor with, and send this time reporter's payable time to a payroll system.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link

T&L

WA

Enroll Time Reporters 

Job

The date that the system should use to calculate seniority based pay. Select the Override check box to change the date.

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

Indicates multiple occurrences of the same rate code.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Amounts / Controls / Change / Conversion tabs

A group of employees who have the same calculation rules applied to their service accrual process.

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab > USA Flag section

Additional dates within a term, Session 1 is the default.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

An identification code that represents a set of control table information. SetIDs enable the sharing of a set of control table
information across two or more Business Units.

Workforce Administration > CSU Workforce Admin Process > Faculty Retreat Rights

Field is available but no standardized use for CHRS.

Workforce Administration > Job Information> Job Data > Job Information tab

Field is available but no standardized use for CHRS.

Workforce Administration > Job Information> Job Data > Job Information tab

Very abbreviated job code title.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Job Information section

This field may have been used in PS 9.0 but will not be used in CHRS.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

This is a system generated value that indicates how the Rate Code was updated.  For example, it will show as "Manual" if updated through the component which is the common source for CSU.

Workforce Administration > Job Information > Job Data > Compensation tab > Pay Components section > Controls tab

This is the date where time is counted from to determine a faculty member's eligibility for an SSI.  This date is reset after a faculty member receives an SSI, a promotion, or range elevation, if their salary is below the SSI max.

Workforce Administration > Job Information > Job Data > CSU Faculty Job

Reflects the number of hours regularly scheduled to work in the associated Work Period.  Defaults from JOBCODE table.  

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Workforce Administration > Job Information> Job Data > Job Information tab > Standard Hours section

Position

Job

Indicates whether position is active or inactive.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Workforce Administration > Personal Information > Biographical > Add a Person or Modify a Person > Contact Information tab 

Self Service > Personal Information > Home and Mailing Address

Position

Personal

Applies to position status. When a row is inserted to freeze, etc., a corresponding effective date is needed.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Identifies step number for a particular classification. Populates Step in Job Data when position number is entered.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Salary Plan Information

Workforce Administration > Job Information > Job Data > Salary Plan tab

Position

Job

Displays the date on which the person first joined this step, or when the employee returns to active status.

Workforce Administration > Job Information > Job Data > Salary Plan tab

This field has never been used in PS 9.0 and will not be used in CHRS.

Workforce Administration > Job Information > Job Data > Job Labor tab

For Summer Enrollment Based Compensation.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

CSU Indirect Instruction Stipend.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Based upon the organizational hierarchy, identifies the supervisor ID (emplid) of the employee responsible for directing the work of that employee. Direction is to use "Reports to" and have the Position Data update JOB. This is mutually exclusive with Reports To. either do not use Position and select Supervisor ID, or use Reports To with Position.

Workforce Administration > Job Information> Job Data > Job Information tab

If additional documents are required for this employee to obtain the visa or permit type, select a supporting document ID.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab > Supporting Documents Needed section

TBD

Workforce Administration > Job Information > Job Data > CSU Faculty Job

Mutually exclusive with Combo Code if Project Costing fields are active ChartFields.

Set Up HCM > Product Related > Time and Labor > Task Configurations > Task Template

For each type of task data you want to track in Time and Labor, you must set up an underlying task prompt table that defines the set of valid values that users can enter when reporting time or that the system retrieves when generating time. The Customer table is defined in Time and Labor.

Set Up HCM > Product Related > Time and Labor > Task Configurations > Task Template

This field defines the task related data elements that can be reported when time is entered.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link

T&L

WA

Enroll Time Reporters 

Job

Task Template specifies the Task related fields that a time reporter or manager can enter during time entry.

Set Up HCM > Product Related > Time and Labor > Task Configurations > Task Template

Group associated to a Task Profile ID and a Task Template.

Workforce Administration > Job Information > Job Data > Employment Data link > Time Reporter Data link under Organizational Assignment Data section

This is a payroll tax location which CSU will set as CA for California.

Workforce Admin > Job Information > Job Data > Payroll tab

Field to record one or more types of phone numbers, including Extension (if applicable.)

Workforce Administration > Personal Information > Biographical > Modify a Person > Contact Information tab

Self Service > Personal Information > Phone Numbers

Use templates to create a variety of rules for the Time Administration program to execute when processing reported or scheduled time. You can create compensation rules for overtime and holidays, notification rules for irregular attendance, and rules for other time-reporting situations that require special processing.

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Rules and Workgroups > Template-Built Rules

Set Up HCM > Product Related > Time and Labor > Rules and Workgroups > Template-Built Rules

Used only for AY Job Codes.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Total for the assignment.

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Denotes the highest degree commonly attainable within a given discipline. For most academic disciplines, the terminal degree is the doctorate.

Workforce Development >Profile Management >Profiles > Person Profiles > Education tab > Degrees section

The latest termination date of a specific Empl Rcd. 

Workforce Administration > Job Information > Job Data > Employment Data link > Employment Information tab

The system uses time periods to differentiate between reported time that falls within the current period and time that falls within a prior period.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link

T&L

WA

Enroll Time Reporters

Job

Time Reporter Type identifies how the time reporter will enter time. It does not affect the assignment of schedules.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link

T&L

WA

Enroll Time Reporters

Job

Time Reporting Codes (TRCs) are used to report and track time in the PeopleSoft Time and Labor system. TRCs are tied to TRC Programs, which are assigned to Workgroups. Multiple workgroups can share the same TRC Program.

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Time Reporting > Time Reporting Codes (TRC)

Set Up HCM > Product Related > Time and Labor > Time Reporting > Time Reporting Codes – TRC

The time zone in which the time reporter enters time.

Time and Labor > Enroll Time Reporters > Maintain Time Reporter Data

Workforce Administration > Job Information > Job Data > Employment Data link > under Organizational Assignment Data section > Time Reporter Data link

T&L

WA

Enroll Time Reporters 

Job

Abbreviated job code title.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Job Information section

Workforce Administration > Job Information > Job Data > Work Location tab

Position

Job

TRC programs group valid TRCs together. A TRC program is associated to a workgroup(s) to give employees access to the TRCs valid for time reporting.

Set Up HCM > Product Related > Time and Labor > Time Reporting > TRC Program

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Time Reporting > TRC Program

Generally, for someone who is working a full year at full-time (15 WTU).

CSU Temp Academic Employment > CSU TAE Appointment Data Entry > Appt Data tab

Represents the CSU Collective Bargaining ID (CBID) and identifies the employee’s bargaining unit representation or non-representation for this job. 

Workforce Administration > Job Information > Job Data > Job Labor tab

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab

Job

Position

The date on which the worker enters the union.

Workforce Administration > Job Information > Job Data > Job Labor tab

A three-digit number that identifies the organizational unit to which the employee is assigned. Campus-determined.  Sort value for paycheck distribution in Position and Job.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > CSU Position Data tab

Workforce Administration > Job Information > Job Data > CSU Job tab

Position

Job

If selected, the system automatically will insert a job row for the incumbent and update the matching job data fields in the Job Data component.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Checkbox to indicate if the "pay group as of" date will be used for Time and Labor processing purposes for the identified pay group.

Workforce Admin > Job Information > Job Data > Payroll tab

Checkbox to indicate if Pay Group eligibility rules should apply to the identified pay group.

Workforce Admin > Job Information > Job Data > Payroll tab

Checkbox to indicate if the Pay Group rate type should apply to the identified pay group.

Workforce Admin > Job Information > Job Data > Payroll tab

Define values for up to five User Fields to report time against task elements that are not delivered with PeopleSoft Time and Labor.

Set Up HCM > Product Related > Time and Labor > Task Configurations > Task Template

TBD

Set Up HCM > Product Related > Time and Labor > Validation Criteria > Validation Rule

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Validation Criteria > Validation Rule

The Validation Set Definition specifies which validations run during the validation process.

Set Up HCM > Product Related > Time and Labor > Validation Criteria > Validation Rule

Time and Labor > Time and Labor Set Up Center > Time and Labor Set Up > Validation Criteria > Validation Rule

The country granting the visa/work permit.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Date on which visa/work permit was issued.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Date the employee entered the country.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

The number of days, months, or years that the employee stayed in the country.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Effective date of the associated visa/work permit data.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Date on which visa/work permit expires.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Place where visa/work permit was issued.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Agency that issued the visa/work permit.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Visa/work permit number assigned.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Status of visa/work permit.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Visa/Permit status date.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

The date on which the documents were received.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

The date on which the documents were requested.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

Identifies the type of visa held by a non-citizen employee.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

The unit of duration (Days, Months, or Years) the employee stayed in the country.

Workforce Administration > Personal Information > Citizenship > Identification Data > Visa/Permit Data tab

The Work Period is the period in which the employee works the identified standard hours.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Description tab > Salary Plan Information section

Workforce Administration > Job Information> Job Data > Job Information tab > Standard Hours section

Position

Job

Employee Work Phone on Position.

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information tab

Schedule Groups are the structure which is used to control access to different predefined work schedules.

Set Up HCM > Product Related  > Time and Labor >  Schedule Configuration > Schedule Groups

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Schedules > Schedule Groups

Schedules contain a list of shifts to be worked on each day of the schedule.

Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Schedules > Definitions

Identifies the default Time Reporter Code (TRC) program, rule program, holiday schedule, time reporting period, and other information that the Time and Labor module uses when processing reported time for the employee.

Workforce Administration > Job Information > Job Data > Employment Data link > Time Reporter Data link under Organizational Assignment Data section