GENERAL: 

• Time-based appointments are shown as a decimal equivalent, and should correspond to the Standard Hours. 
• Hourly appointments are shown as 1.0 FTE. 

JOB: 

• Dynamically calculated when Standard Hours is populated. 
•  Defaults from Position Data thru Position Management. 
•  Faculty Fraction overrides FTE but not vice versa, which may result in a discrepancy. 
•  If PERS member and Total FTE > 1.0: when an employee is being paid from one part-time position as a CalPERS member and receives an additional part-time position that results in a total paid FTE greater than 1.0, we must split the additional position so that the University and employee are paying CalPERS contributions up to 1.0 FTE.  Per CalPERS State Handbook (page 118):  need to split the position with the lower pay rate as follows: 
• Determine which job has the higher comp/base rate.  This job (Job A) should be coded as 08 (or other CalPERS appropriate retirement code). 
•  Split the lower paid job into two - Job B and Job C: 
•  Job B's FTE is set so that total FTE of Job A and Job B = 1.0 and retirement code = 08. 
•  Job C's FTE is set with the remaining FTE and retirement code = NM (or N if CalPERS membership and continuous employment since 4/1/86) (Sharon - consider FERP rules as appropriate). 

POSITION DATA: 

• Default value of 0.000000.  Not dynamically calculated when Standard Hours is populated. 
• Hourly appointments are shown as 1.0 FTE. 

Workforce Administration > Job Information> Job Data > Job Information Tab 

Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info > Specific Information Tab > Education and Government section 

Setup Table Navigation:

POSITION: 

• No impact 

JOB: 

• Standard Hours and Work Period: The system uses the annualization factor of the Work Period in combination with the Standard Hours to dynamically calculate FTE.
• Compensation Rate: Uses FTE to calculate rate of pay 
• Faculty Fraction:  Must be populated if FTE cannot be converted into a valid PIMS fraction of 2 digits/2 digits.  Overrides FTE  and Standard Hours. 
• The Faculty Fraction is populated through the "Contract Upload" process, or it can be entered manually. The Faculty Fraction is required for the PPT and the WTU Accumulation Process.  If the "Contract Upload" process is not utilized, and the Faculty Fraction is not entered, it could possibly impact the monthly compensation rate in Job Data, which is derived from the FTE if no faculty fraction is present.

• Position Management
• Ben Admin 
• Absence Management

JOB: 

• Value Required 
• "Warning - FTE was changed and no change was made to Standard Hours or Work Period. (1500,121)
• You have changed the FTE  field without making a corresponding change to the Standard Hours field or Work Period field; these fields generally need to be changed together.” 
• PPT Error received if FTE cannot be converted into a valid PIMS fraction of 2 digits/2 digits. 
• PPT Error Message: "Time Base (Item 405) value is invalid.  Check FTE or Std Hours.”