Balance ID is used to set up a calendar year for each campus.
Field Characteristic
Description
Valid Value Rule(s):
Balance IDs are used by both LCD and PIP.
It is important to remember that dates on the calendar year balance IDs should match the SCO pay calendar. Campuses should build out one year of balances at a time.
Examples of Balance IDs:
Balance ID
Long Descr
Short Descr
AY
Academic Year Calendar
AY Cal
CY
Calendar Year
Cal. Year
FY
Fiscal Year
Fiscal Yr
MY
Monthly Pay End Date Calendar
MonthCal
PY
PIP Calendar
PIP Cal
Note: When defining balances to be maintained, you can create a Calendar Year or a Non-Calendar Year. If you are creating a Calendar Year, select the Bal for Calendar Year check box, enter a year in the Year field, and click the Create button—all other fields become unavailable for entry. However, if you are creating a Non-Calendar Year, you must specify values in the Periods in a Year/Quarters in a Year, End Date Default, Use Date, Balance Type fields, and Balance ID Details.
Format:
Char2
Navigation:
Time and Labor > CSU Time and Labor > CSU Pip Process > Run Control
Field Name:
BALANCE_ID
Setup Table Name:
BALANCE_ID_TBL
Setup Table Navigation:
Set Up HCM > Product Related > Payroll for North America > Payroll Processing Controls > Balance ID Table