This article shows Benefits Administrators how to manually add an OE BAS event to an employee that did not receive one automatically.

• Employees sometimes do not receive an OE BAS event when their Benefits Primary Job is on unpaid leave (example: Department Chairs or interim employees). In these cases, the employee cannot access Open Enrollment in eBenefits because access is inactivated while on unpaid leave.
• Before processing can begin, you must provide the employee with a paper worksheet to record their elections.
• The Benefits Office must then manually enter and process the OE elections using On Demand Event Maintenance.

Step 1: Use the Verify Benefits Primary Campus job aid to identify the employee’s Benefits Primary Job EMPL_REC number. See: Verify Benefits Primary Job campus

Step 2: Go to NavBar > Workforce Administration > Job Information > Job Data

Step 3: Open the employee’s Benefits Primary Job (EMPL_REC number).

Step 4: Click Correct History.

Step 5: On the most recent current Job Data row (not a historic or future-dated row beyond the OE period), click the Benefits Program Participation link.

Step 6: In the BAS Group ID field, select the correct OE BAS Group ID for your campus. If there is a future-dated Job Data row for the employee, position on the future-dated Job Data row and update the OE BAS Group ID if it is appropriate for that row/employee.

Step 7: Click Save.

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