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When to Void OE BAS Events
Void a future-dated OE BAS event if:
- The employee terminates employment before the event effective date.
- The employee loses benefits eligibility before the event effective date (including due to ACA).
- The employee transfers to another business unit during Open Enrollment and that unit becomes their Benefits Primary Job.
- The OE BAS event is not applicable for the employee.
Important notes:
- For all campuses the nightly CSU Delete Activity Guide process will automatically delete the OE Activity Guide and the related voided OE BAS event.
- Use the AUDIT_CSU_BBPRT record to find deleted or voided BAS events.
- The system deletes voided events so a new OE BAS event can be created if needed (examples: Benefits incorrect election, campus transfer).
- If the employee’s OE BAS event was voided after being finalized or while at ET or RE status, the AUDIT_CSU_BBPRT record will still contain their elections.
Void OE BAS Event and Create New OE BAS Event
When to Create a New OE BAS Event
Use this process to create a new OE BAS event for an employee at the same campus where:
- An OE BAS event was voided, and
- The CSU Delete Activity Guide process has deleted the OE Activity Guide and the related voided event.
Process
- Create a New OE BAS Event – Steps
- In CHRS, click the NavBar icon.
- Go to Menu > Benefits > Manage Automated Enrollment > Events > Run Automated Event Processing.
- In CHRS, click the NavBar icon.
- If you already have a Run Control ID:
- Select Find an Existing Value, enter your Run Control ID, and click Search.
- If you do not have a Run Control ID:
- Select Add a New Value, enter your initials in the Run Control ID field, and click Add.
- The Schedule and Chkpt Restart page appears.
- Enter your open enrollment Schedule ID.
- Click on the Participant Lists tab.
- Select the Process from Participant List checkbox.
- Enter the employee ID into the Schedule Only Employee section.
- Click on the OE/Snapshot tab.
- Select the Schedule New Participants checkbox.
- Do not select the Finalize/Apply Defaults checkbox.
- Click on the Run button in the top right hand corner.
- The Process Scheduler Request page appears.
- Enter PSUNX in Server Name or keep the field blank.
- Locate and select the job with the process name PSPBARUN.
- Click on the OK button.
- The Run Control page appears, along with a Process Instance number.
- The Process Instance number is the job number assigned by the system. Make note of this number in case needed later.
- Click on the Process Monitor link in the top right hand corner to monitor the process.
- Locate the PSPBARUN link on the Process List page.
- Make sure the job completes successfully.
- Go to the On Demand Event Maintenance page to see the newly re-created OE BAS event.
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