Access the Employee Event Detail Component

1. Click the NavBar Icon.

   

2. Navigate to Menu > Benefits > Manage Automated Enrollment > Review Processing Results > Employee Event Detail.

3. The Employee Event Detail component provides:

   • BAS event status
   • Eligibility and processing information

   

   

Search for BAS Events

1. Search for an employee's BAS events by entering a Schedule ID, or leave blank to see all BAS events for all Schedule IDs for an employee.

   

2. Use Schedule ID of XXX-EM (where XXX is your campus CHRS company code) to see BAS events in the daily Event Maintenance processing schedule.
3. Schedule IDs with OE are for Open Enrollment. Each year has a unique OE Schedule ID for each CHRS business unit.
4. Schedule IDs starting with SNP are for CSU Wave implementations into CHRS.

Review Employee Event Detail Search Results

1. The Search Results page is a grid. Sort by clicking a column header.

   

2. The list provides a summary status for each BAS event based on your search criteria.
3. Sometimes, the Search Results page provides all needed information.
4. Example: The OE BAS event is Closed in an Enrolled status, meaning the employee made elections and is enrolled in benefits.
5. Refer to the Event Class Cheat Sheet for a complete list of BAS events and explanations.

Search Results Fields

• Benefit Record Number: Always 0 in CHRS.
• Event Identification: Unique number assigned for each BAS schedule.
• Benefit Program: Employee’s benefit program at last event processing.
• Event Classification: Another name for BAS event/event class. Also called BAS action.
• Event Status: Open, Closed, Void, or Disconnected. Only Open events are processed. See Overview of BAS Statuses for details.
• Process Status: Indicates processing stage (e.g., PR-Prepared, PE-Prepare Error, EE-Election Error, ET-Entered, FE-Finalized-Enrolled, FP-Finalized-Prep None). See Overview of BAS Statuses for more.
• Event Date: Effective date of the BAS event.

Review the Participant Page

• The Participant page displays BAS event status, processing status, eligibility information, and flag indicators.

• The Event Information section shows: ID, Status, Class, Source, Date, Effseq, and Priority.
• The Eligibility Information section shows eligibility details. If the event originated from an address or Job Data change, Addr Effdt, Job Effdt, and Effseq appear.

Participant Page Fields

• ID: Unique identification number for each BAS schedule.
• Empl Record: Assigned by CHRS; starts at 0 and increases for each concurrent job.
• Status: Open to Processing, Closed to Processing, Void, or Disconnected. Only Open events are processed.
• Class: Another name for BAS event; short for Event Classification.
• Source: Transaction that creates the BAS event (e.g., Job Data row, address change, custom process).
• Date: Event date of the BAS event.
• Effseq: Used when more than one BAS event exists for the same event date; starts at 0 and increases.
• Priority: Processing priority; lower number = higher priority.
• COBRA Action: Not used in CHRS.
• Addr Effdt: Effective date of current address row.
• Job Effdt: Effective date of current Job Data row.
• Effseq: Effective sequence of current Job Data row.

• The Processing Information section shows the current processing status of the event.
• Benefit Program: Employee’s benefit program at last event processing.
• Process Status: Processing stage (see Overview of BAS Statuses).
• Status Date: Last date the event was processed.
• Process Indicator: Level to process/reprocess the BAS event on next Benefits Administration run.
• Election Source: None Entered (no elections entered/defaulted), Web (from eBenefits Employee Self Service), Online (from On Demand Event Maintenance or Perform Election Entry).
• Excess Credit, Confirm Rcvd, Suppress Forms, Enrl/Print Days: Not used in CHRS.
• Option Notify: Date employee first viewed the ESS event in eBenefits.
• Confirm Notify: Date confirmation statement was generated.
• Election Rcvd: Date employee submitted enrollments; also used as electronic signature date for NEW BAS events.
• Address Eligibility Changed, MultiJob Indicator Changed, Job Eligibility Changed: Checkbox indicates changes since event was scheduled that may impact eligibility. Date shown if selected. Research and possible reprocessing may be required.
• Event Out of Sequence: Checkbox indicates other BAS events occurred before this event that may impact it. Out of sequence events require reprocessing.
• Event Disconnected: Checkbox indicates event is disconnected and can no longer be processed except to be voided. Occurs if triggering HR record changes or is deleted.
• Available through Self Service: If selected, event is available to employees via eBenefits Employee Self Service when open for election entry.
• Finalize/Apply Defaults: If selected, elections are force-finalized or defaults applied, even if current elections are in error.

• The Eligibility Source section shows the Empl Record (appointment) used to determine benefit eligibility.
• Empl Record: Indicates job record. Employees have Empl Record 0; concurrent appointments have additional records.
• Effdt: Effective date of current Job Data row for Empl Record.
• Effseq: Effective sequence of current Job Data row for Empl Record.
• Primary Job: If enabled, indicates the Empl Record is the benefits primary job.
• Include Job for Eligibility/Deductions: If enabled, job criteria is used to determine eligibility/deductions.
• Eligibility Source: Indicates source record: JOB (Job Data page), ADDRESS (employee’s home/work address).

Review the Plan Type Page

• The Plan Type page displays benefit plan election details for each plan type. If blank, no elections have been made.

• Plan Seq: Defines plan type sort order for viewing; lowest number appears first.
• Plan Type: Benefit plan type (e.g., 10=Medical, 11=Dental, 14=Vision, etc.).
• Option Code: Benefit option code for the displayed plan.
• Benefit Plan: Plan selected by employee or defaulted by CHRS.
• Coverage Code: Coverage level for the plan (e.g., 3=Employee plus Dependents).
• Curr Election: Yes (coverage as of event date), No (no coverage), Only (coverage will be terminated), Future (future-dated election to be terminated).
• Elections Allowed: If selected, elections for this plan type are allowed for this BAS event.
• Enroll Action and Coverage Elect: Default to None/Elect until finalized. After finalization: None (no action), Enroll (Waive/Elect), Term (Terminate). None also used if election matches current or if error occurs.
• Ignore Plan: Yes/No – Yes means plan type not available for election, but eligibility still applied.
• BAS Error: If selected, error occurred during processing for this plan type and is unresolved.
• Proof Received: If selected, proof was received for this plan type.
• Coverage Begin: Effective date coverage begins (or ends, if terminated).
• Deduction Begin: Effective date deduction begins (or ends, if terminated).
• Addl Pay Eff, Billing: Not used in CHRS.

View Dependents

• Click the Dependents link to view the Benefit Plan Dependents page.
• The Dependents link shows dependents enrolled in the displayed benefit plan on this BAS event. The link is hidden if no dependents were enrolled.

Review the Option and Cost Page

• The Option and Cost page displays benefit plan options and costs for all plans until the BAS event is finalized. After finalization, it shows options and costs for the elected/defaulted plan for each type.

• Default Election: Indicates option assigned as default if employee fails to make elections (does not mean assigned to employee).
• Coverage Base: Coverage base for life and AD/D plans.
• Potential Tax Impact: Indicates possible tax impact (e.g., imputed income).
• History Only: Option is eligible but not result of current event and cannot be chosen.
• Dedn Class: After-Tax/Before-Tax are employee deductions; Nontaxable Benefits are employer costs; Taxable indicates imputed income.
• Applies to Pay Periods: Indicates deduction schedule; "First" is selected for monthly-paid employees.