This job aid shows Benefits Officers how to Populate the CSU BAS GROUP ID Assignment.

The morning open enrollment starts, run the CSU BAS GROUP ID Assignment process on-demand to populate the BAS GROUP ID field on applicable Job Data rows for your open enrollment employee population.

Step 1:  Navigate to CSU BAS GROUP ID Assignment

• Menu > Benefits > Manage Automated Enrollment > Events > CSU BAS GROUP ID Assignment

Step 2:  Search for your run control ID

• If you do not have a run control ID, open the Add a New Value tab to create one. Otherwise, the CSU BAS Group ID Assignment page opens.

Step 3:  Run the process:

1. Select your open enrollment schedule ID
2. Check the Preview check box
3. Click Run

• The Preview check box allows you to view a report for you to confirm that the correct population is selected for Open Enrollment.
• The Process Scheduler Request page opens

Step 4:  Click OK

• You are returned to the CSU BAS Gropu ID Assignment page.

Step 5:  Write down the Process Instance number.

Step 6:  Click Process Monitor.

• Process Monitor opens.

Step 7:  Locate your process in the Process List.

Step 8:  Click Refresh until the Distribution Status is Posted.

Step 9:  Click the Details link.

Step 10: On the Process Detail page, click View Log/Trace.

Step 11:  Select the BAS_Group_ID_#####.log file to open it.

Step 12:  Review the report

• This report shows that one job record will be updated.
• The CSU BAS GROUP ID Assignment process identifies and lists on the report employees who will receive a BAS Group ID and who also have future-dated Job Data rows. BAS GROUP IDs may change for employees with future-dated job rows

Step 13:  Correct the BAS Group ID configuration, if needed, See Configure BAS Group ID

Step 14:  Run the process in Final Mode

• To run in Final mode, clear the Preview check box.
• The BAS GROUP ID that the process sets stays in that field until:
  • The process removes it.
  • The process updates it the following year.
  • A user manually changes it.