| Revision Date | Revised By | Summary of Revisions | Section(s) Revised |
| 06/12/25 |
Sande Meith |
Original User Guide updated for formatting and security roles, previous updates on original document | Throughout document |
| 08/21/25 | Training | Separated original user guide into separate KB Articles, updates will now be documented in KB platform. |
Manually Add a BAS Group ID
Use this process when an employee needs an OE BAS event but did not receive one automatically.
When to use:
- The employee’s Benefits Primary Job is on unpaid leave (for example, Department Chairs or interim employees).
- In these cases, the employee cannot access Open Enrollment in eBenefits because their access is inactivated while on unpaid leave.
What to do:
- Provide the employee with a paper worksheet to record their elections.
- The Benefits Office must manually enter and process the OE elections using On Demand Event Maintenance.
Process
- Use the Verify Benefits Primary Campus job aid to identify the employee’s Benefits Primary Job EMPL_REC number.
- Go to NavBar > Workforce Administration > Job Information > Job Data
- Open the employee’s Benefits Primary Job (EMPL_REC number).
- Switch to Correction mode.
- On the most recent current Job Data row (not a historic or future-dated row beyond the OE period), click the Benefits Program Participation link.
- In the BAS Group ID field, select the correct OE BAS Group ID for your campus, then click Save.
- The nightly CSUBASOE process will generate an OE BAS event for the employee..
End of Article
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