Void OE BAS Events and Create New

Updated on Aug 22, 2025

Revision Date	Revised By	Summary of Revisions	Section(s) Revised
06/12/25	Sande Meith	Original User Guide updated for formatting and security roles, previous updates on original document	Throughout document
08/21/25	Training	Separated original user guide into separate KB Articles, updates will now be documented in KB platform.

Table of Contents
When to Void OE BAS Events Void OE BAS Event and Create New BAS Event

When to Void OE BAS Events

Void a future-dated OE BAS event if:

The employee terminates employment before the event effective date.
The employee loses benefits eligibility before the event effective date (including due to ACA).
The employee transfers to another business unit during Open Enrollment and that unit becomes their Benefits Primary Job.
The OE BAS event is not applicable for the employee.

Important notes:

For Full eBenefits ESS campuses, the nightly CSU Delete Activity Guide process will automatically delete the OE Activity Guide and the related voided OE BAS event. (This does not occur for View-Only ESS campuses.)
Use the AUDIT_CSU_BBPRT record to find deleted or voided BAS events.
The system deletes voided events so a new OE BAS event can be created if needed (e.g., Benefits incorrect election, campus transfer).
For View-Only campuses, use the HBE BAS event if you need to create a new OE transaction after a void.
If the employee’s OE BAS event was voided after being finalized or while at ET or RE status, the AUDIT_CSU_BBPRT record will still contain their elections.

When to Create a New OE BAS Event

Use this process to create a new OE BAS event for an employee at the same campus where:

An OE BAS event was voided, and
The CSU Delete Activity Guide process has deleted the OE Activity Guide and the related voided event.

Important:

This process is for Full eBenefits ESS campuses only.
View-Only ESS campuses must use the HBE BAS event if they need to create a new OE transaction after an OE BAS event has been voided.

Create a New OE BAS Event – Steps
- In CHRS, click the NavBar icon.
  - Go to Menu > Benefits > Manage Automated Enrollment > Events > Run Automated Event Processing.
If you already have a Run Control ID:
- Select Find an Existing Value, enter your Run Control ID, and click Search.
If you do not have a Run Control ID:
- Select Add a New Value, enter your initials in the Run Control ID field, and click Add.

Click on the OE/Snapshot tab.
Select the Schedule New Participants checkbox.
- Do not select the Finalize/Apply Defaults checkbox.

The Run Control page appears, along with a Process Instance number.
- The Process Instance number is the job number assigned by the system. Make note of this number in case needed later.

Click on the Process Monitor link in the top right hand corner to monitor the process.

Locate the PSPBARUN link on the Process List page.
Make sure the job completes successfully.
Go to the On Demand Event Maintenance page to see the newly re-created OE BAS event.

Open Enrollment Articles
Business Unit Transfers during Open Enrollment Configure BAS Group ID Baseline Queries to Run: Open Enrollment Create OE BAS Event After Finalization Events Finalizing Open Enrollment	Full ESS Campuses: Open Enrollment How to Manually add a BAS Group ID to an Employee's Benefits Primary Job Reports to Run: Open Enrollment Reprocessing OE Individual and BAS Events View Only Campuses: Open Enrollment Void OE BAS Events and Create New

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