Overview
This job aid shows Benefits officers how to review Benefit Administration System (BAS) events and create manual BAS Event entries. Pending BAS events accrue during the workday and are executed by the nightly CSUBAS process.
Event class reference
For information about Event Classes, see: Event Class Cheat Sheet.
Review BAS Events
Step 1: Open the CSU Benefits Administrator tile.
Step 2: Navigate to Review BAS Activity.
- Enroll in Benefits > Review BAS Activity
Step 3: Select your Business Unit (campus).
- Recent BAS activity displays.
Step 4: Review the Pending BAS actions.
- Each BAS Action has an Event Class, which you can see from the Review BAS Activity page. To see more details about any particular action, you can review the On-Demand Event Maintenance page.
Create an Event
Use this procedure to create a manual BAS event. For manual event guidelines, see Appendix: Manual Event Guidelines.
Step 1: If there are existing rows, click the Plus button to create a new row.
Step 2: Use the Lookup to find the Employee ID for the event.
Step 3: Enter the Event Date.
Step 4: Use the Lookup to select the BAS Action (BAS Event class).
Step 5: Click Save.
Certain BAS events are configured to be manually created on the Review BAS Activity page.
Here is some information about the types of BAS events you can manually enter.
Based on the event classification, late paperwork not submitted and/or returned in a timely manner, may be subject to a 90-day waiting period for enrollment. Ben Admin does not calculate this information for you if you are using one of the manual events. Follow current procedure to calculate the date and enter the Event Date accordingly.
| Event class | Information |
|---|---|
| NEW | New
Hire Newly Eligible – Used for employees making their benefit elections through
eBenefits Employee Self Service. Make the event date for the NEW event class
the date of hire or the date that the employee became newly benefit eligible.
The NEW event date is not equal to the benefit coverage begin date. Do not use
the NEW BAS event if it is almost 60 days from the employee’s hire date or
benefit eligibility date (i.e., the NEW event date) as the employee may not
have the time to submit his/her supporting documents to the campus Benefits
Office and the campus Benefits Office staff may not have the time to review the
supporting documents before the nightly CSUBAS process closes/voids the NEW BAS
event on day 61 when it expires. Important: The NEW BAS event can only be used by campuses that use full eBenefits Employee Self Service. Campuses that use view-only eBenefits Employee Self Service should not use the NEW BAS event. Important: NEW BAS events in an ET (Entered) process status that are not set to Finalize 61 days from the employee’s hire date or benefit-eligibility date (i.e., the NEW Event Date) are voided by the nightly CSUBAS run. NEW BAS events in a PR (Prepared) process status that are 61 days from the employee’s hire date or benefit-eligibility date (i.e., the NEW Event Date) are Finalized-Enrolled with no enrollments by the nightly CSUBAS run. |
| CNC | Cancel
all Coverage – Used by the campus Benefits Office to cancel (waive) an employee
from all voluntary elections (Medical, Dental, Medical Flex Cash, Dental Flex
Cash, Health Care Reimbursement Account (HCRA) and Dependent Care Reimbursement
Account (DCRA). Coverage change is effective the month begin after the event
date. |
| DEA | Death
of a Dependent – Used to delete a dependent from a benefit plan due to death.
Coverage change is effective the month begin after the event date. |
| FSA | Flexible
Spending Accounts – Used to update benefit information for HCRA/DCRA
enrollments. This option is also used to waive coverage that has been
previously elected. The coverage begin date is the month begin after the event
date. |
| HBE | Health
Benefit Enrollment – Used to enroll or waive medical coverage, including for
family status changes. All benefit options will open up with this event. Make
the event date equal to the benefit coverage begin date. Note that if you use the HBE event class to enroll the employee into FSA (HCRA/DCRA), the coverage begin date is the month begin after the event date. |
| LIF | Life
Insurance changes – Used to enroll eligible Managers and Executives in a lower
life insurance option. Make the event date equal to the benefit coverage begin
date. |
| LVE | This
BAS event class reflects unpaid leave of absence and disability leave actions.
The LVE event allows for the allows for Plan Types 10, 11, 14, 1Y, 1Z, 60, 61,
20, 23, and 31 enrollments to be canceled (i.e., waived). When the LVE event
class is used, the Coverage Begin Date is equal to first of the month from the
LVE event date plus one month for plan types 10, 11, 14, 60 and 61. The
Coverage Begin Date is equal to first of the month from the LVE event date for
plan types 1Y, 1Z, 20, 23, and 31. Only use this BAS event if the employee’s
Benefits Employee Status is Leave of Absence in the Job Data > Benefits
Program Participation page. |
| TBC | Time-based
Change – Used to enroll an employee into benefits based on a time-based change.
TBC will be tied to action/action-reason codes POS/TBC and PAY/TBC. You can
also manually create the TBC BAS event class in the Review BAS Activity page.
This new CHRS BAS event class allows enrollment for Plan Types 10, 11, 14, 1Y,
1Z, 60, 61, 20, 23, and 31. The Coverage Begin Date is equal to first of the
month from the TBC event date plus one month for plan types 10, 11, 14, 1Y and
1Z. The Coverage Begin Date is equal to first of the month from the TBC event
date for plan types 20, 23, and 31. |
| RFL | Return
from Leave – Used to re-enroll an employee into benefit coverage when the
benefit coverage was waived (canceled) due to an unpaid leave. Coverage change
is effective the month begin after the event date. |
End of Article
Sande Meith
Delete MSC and ACT. THese two BAS events cannot be manually added in the Review BAS Activity page.