Use to guide decisions about benefits for employees who take a short work break.
What is the Action/Reason
Additional Information
- Benefits Employee Status: Leave of Absence
- What's the correct use / OK to stacked on top of PLA or LOA: N/A
- BAS Action: LVE
- End Benefits: N/A
- What Benefits Ends: N/A
- How Long Stay on SWB: N/A
- Notes: N/A
Additional Information
- Benefits Employee Status: Terminated
- What's the correct use / OK to stacked on top of PLA or LOA: Use if a 3-year lecturer has declined work.
- BAS Action: TER
- End Benefits: Yes
- What Benefits Ends:
- All benefits end -after finalizing the TER BAS event, perm event code 708 must be manually entered in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface. Campus initiates direct pay.
- If the employee opts to not enroll into direct pay, then enter permitting event code 533 manually in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface.
- The Campus Benefits office can also manually enter the permitting event code in My CalPERS.
- How Long Stay on SWB: EE can stay on SWB until the end of their current contract. At the end of their current contract, EE is terminated with end of temporary assignment.
- Notes: Treated like TWO according to Jen Myers of TAE HRIS group
Additional Information
- Benefits Employee Status: Leave wth Benefits
- What's the correct use / OK to stacked on top of PLA or LOA: Not OK to stack on PLA or LOA actions.
- BAS Action: LVE
- End Benefits: No
- What Benefits Ends: Finalize the LVE event with no changes to VSPFR enrollment.
- How Long Stay on SWB: No time limit.
- Notes: N/A
Additional Information
- Benefits Employee Status: Terminated
- What's the correct use / OK to stacked on top of PLA or LOA: Use if no work available for a 3-year lecturer.
- BAS Action: TER
- End Benefits: Yes
- What Benefits Ends:
- All benefits end -after finalizing the TER BAS event, perm event code 708 must be manually entered in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface. Campus initiates direct pay.
- If the employee opts to not enroll into direct pay, then enter permitting event code 533 manually in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface.
- The Campus Benefits office can also manually enter the permitting event code in My CalPERS.
- How Long Stay on SWB: N/A
- Notes: Treated like TWO according to Jen Myers of TAE HRIS group
Additional Information
- Benefits Employee Status: Leave of Absence
- What's the correct use / OK to stacked on top of PLA or LOA: For Spring hires or late starts they have a gap in benefits - EE is placed on a short leave for August pay period. EE has the option for direct pay or not.
- BAS Action: LVE
- End Benefits:
- If not direct pay, end mandatory benefits. End core benefits if not on direct pay. Use Perm event code 533 for Medical.
- If the EE opts for direct pay, give the employee the Direct Pay Authorization Form for Dental, Vision, Life and LTD. Give EE the Direct Pay Information form (Off Pay Status). Keep core and mandatory benefits active if EE is on direct pay.
- What Benefits Ends: See End Benefits detail.
- How Long Stay on SWB:
- For month of August and the EE is rehired for the Fall Term. Must terminate the EE if the EE doesn't return for the Fall Term. EE is offered COBRA if core benefits ended and they were previous on direct pay.
- EE is not offered COBRA if core benefits ended and they were not previously on direct pay.
- Notes: These temp employees do not qualify for CalPERS membership.
Additional Information
- Benefits Employee Status: Leave of Absence
- What's the correct use / OK to stacked on top of PLA or LOA: Yes
- BAS Action: LVE
- End Benefits: NO
- What Benefits Ends:
- First, confirm that FMLA is exhaused.
- If unpaid FMLA, campus must generate a SCO Form 674 if the employee has a full pay period without pay requesting SCO cover the Health, Dental and Vision premiums for the period of non-pay status. Send form using Connect HR.
- Once FMLA period is exhaused, then the Campus Benefits office notifies CalPERS via My CalPERS and enters the perm event 710 code (description in CalPERS includes the wording 'Pending NDI.')
- How Long Stay on SWB: NDI process can take 4-5 months
- Notes: When EE returns to work, Campus Benefits office notifies CalPERS via My CalPERS and enters the perm event 712 code (description in CalPERS includes 'Chg to deduct-Return to Work.')
Additional Information
- Benefits Employee Status: Leave of Absence
- What's the correct use / OK to stacked on top of PLA or LOA: Not OK to stack on PLA or LOA actions
- BAS Action: LVE
- End Benefits: No
- What Benefits Ends: Finalize the LVE event with no changes to benefit enrollments
- How Long Stay on SWB: No time limit-campus/lawsuit specific
- Notes: Used when EE Relations lawsuit by some campuses
Additional Information
- Benefits Employee Status: Terminated
- What's the correct use / OK to stacked on top of PLA or LOA: N/A
- BAS Action: TER
- End Benefits: Yes
- What Benefits Ends:
- All benefits end -after finalizing the TER BAS event, perm event code 708 must be manually entered in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface. Campus initiates direct pay.
- If the employee opts to not enroll into direct pay, then enter permitting event code 533 manually in base benefits on the termination row for medical using correction mode to send to CalPERS viathe PSR interface.
- The Campus Benefits office can also manually enter the permitting event code in My CalPERS.
- How Long Stay on SWB: Until the end of the contract, then HR/Payroll enters TER Job Data row if no new assignment. EE could be COBRA eligible if the EE elected direct pay.
- Notes: N/A