eBenefits ESS BAS events cannot be reprocessed in certain situations because you'll overwrite (lose) vital submission date processing data, specifically, you'll lose the employee's submit date (Election Received Date). The Election Received Date used for the eSignature date on forms, the Perm Event HBO Received Date, and is also used by the nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Use this to see what and when you can reprocess for eBenefits ESS BAS events or if it’s better to void the ESS BAS events and re-enter the enrollments using the HBE and/or FSA BAS events via the On Demand Event Maintenance page in CHRS.
Process Status Code: AS
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: N/A
Process Status Code: AE
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign Benefit Program.
Process Status Code: AN
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign Benefit Program.
Process Status Code: PR
Event Status is: Open
OK to Reprocess: Yes
Conditions: N/A
Notes: Can reprocess back to Assign Benefit Program.
Process Status Code: PE
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign Benefit Program.
Process Status Code: NT
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: N/A
Process Status Code: ET
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: EE
Event Status is: Open
OK to Reprocess: Only reprocess to Re-enter status
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: RE
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing
Process Status Code: FA
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: This scenario should never occur but if it does, check to see if you have data issues on the employment record(s) in Job Data. If no, create a Service Now ticket for CMS-Benefits to determine if there is a Benefits Administration configuration error in PeopleSoft.
Process Status Code: FE
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: Reprocess first back to 'Re-enter' and write down the employee's election, then reprocess back to 'A' (Assign Benefit Program). Then you'll need to re-enter elections. The system overwrites the Election Received Date when you reprocess. The the Election Received Date is used as the employee's esignature date on enrollment forms. The original processing dates are preserved in the Ben Admin audit tables and can be viewed using query CSU_BAS_EVENT_CLASS_HISTORY_SUMMARY, available in the Queries menu in the CSU Benefits Administrator tile, if needed for audits and/or research. The query shows the employee's original submit date (Election Received Date). Know that the new Election Received Date is used for eSignature date on forms after reprocessing instead of the original Election Received Date.
Process Status Code: FP
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: N/A
Process Status Code: AS
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: AE
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: AN
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: PR
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: PE
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: FP
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: System creates event once original event is at a ET or RE status and the Finalize/Apply Defaults flag is checked.
Process Status Code: ET
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: EE
Event Status is: Open
OK to Reprocess: No
Conditions: Correct election issue in ODEM and save. Do not finalize the enrollment in ODEM
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: RE
Event Status is: N/A
OK to Reprocess: No
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: FA
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: This scenario should never occur but if it does, check to see if you have data issues on the employment record(s) in Job Data. If no, create a Service Now ticket for CMS-Benefits to determine if there is a Benefits Administration configuration error in PeopleSoft.
Process Status Code: FE
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: Reprocess first back to 'Re-enter' and write down the employee's election, then reprocess back to 'A' (Assign Benefit Program). Then you'll need to re-enter elections. The system overwrites the Election Received Date when you reprocess. The the Election Received Date is used as the employee's esignature date on enrollment forms. The original processing dates are preserved in the Ben Admin audit tables and can be viewed using query CSU_BAS_EVENT_CLASS_HISTORY_SUMMARY, available in the Queries menu in the CSU Benefits Administrator tile, if needed for audits and/or research. The query shows the employee's original submit date (Election Received Date). Know that the new Election Received Date is used for eSignature date on forms after reprocessing instead of the original Election Received Date.
Process Status Code: FP
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: N/A
Process Status Code: AS
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes: N/A
Process Status Code: AE
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign.
Process Status Code: AN
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign.
Process Status Code: PR
Event Status is: Open
OK to Reprocess: Yes
Conditions: N/A
Notes: Can reprocess back to Assign.
Process Status Code: PE
Event Status is: Open
OK to Reprocess: Yes
Conditions: Need to correct error first.
Notes: Can reprocess back to Assign.
Process Status Code: NT
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: N/A
Process Status Code: ET
Event Status is: Open
OK to Reprocess: No
Conditions: N/A
Notes: Know that you'll lose the employee's submit date (Election Received Date) if you reprocess to Assign or Prepare. Election Received Date is used for eSignature date on forms and to initially populate the Perm Event HBO Received Date. This could be an audit issue if we don't have audit tables. You'll need to re-enter elections.
Process Status Code: EE
Event Status is: Open
OK to Reprocess: N/A
Conditions: N/A
Notes:N/A
Process Status Code: RE
Event Status is: N/A
OK to Reprocess: No
Conditions: N/A
Notes: Do not reprocess to Assign Benefit Program or Prepare Options-you'll lose the employee's submit date (Election Received Date). Election Received Date used for eSignature date on forms, Perm Event HBO Received Date, and is used by nightly GRP 95 process CSU_BA_EVT_DT to change the event class event date for submission date processing.
Process Status Code: FA
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: This scenario should never occur but if it does, check to see if you have data issues on the employment record(s) in Job Data. If no, create a Service Now ticket for CMS-Benefits to determine if there is a Benefits Administration configuration error in PeopleSoft.
Process Status Code: FE
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: Reprocess first back to 'Re-enter' and write down the employee's election, then reprocess back to 'A' (Assign Benefit Program). Then you'll need to re-enter elections. The system overwrites the Election Received Date when you reprocess. The the Election Received Date is used as the employee's esignature date on enrollment forms. The original processing dates are preserved in the Ben Admin audit tables and can be viewed using query CSU_BAS_EVENT_CLASS_HISTORY_SUMMARY, available in the Queries menu in the CSU Benefits Administrator tile, if needed for audits and/or research. The query shows the employee's original submit date (Election Received Date). Know that the new Election Received Date is used for eSignature date on forms after reprocessing instead of the original Election Received Date.
Process Status Code: FP
Event Status is: Closed
OK to Reprocess: Yes
Conditions: N/A
Notes: N/A
- ACM- Affordable Care Act
- CNC- Cancel all Coverage
- DEA- Death of a Dependent
- FSA- FSA Enrollment
- HBE- Health Benefit Enrollment
- LIF- Life Enrollment
- LVE- Leave of Absence - Unpaid
- NEW- New Hire Newly Eligible
- REH- Rehire
- RFL- Return from Leave
- T90- Transfer to 9.0 Campus
- T92- Transfer from 9.0 Campus
- TBC - Time Base Change
- ACT - Action Needs Review
- AD1 - Adoption Plus One Month
- ADP - Adoption
- ADR - Address Change
- BI1 - Birth Plus One Month
- BIR - Birth
- DG1 - Dependent Gains Coverage +1
- DGC - Dependent Gains Coverage Extn
- DI1 - Divorced Plus One Month
- DIV - Divorce
- DL1 - Dependent Loses Coverage +1
- DLC - Dependent Loses Coverage Extn
- DRP - Drop all Dependents
- EG1 - Employee Gains Cvg+One
- EGC - Employee Gains Coverage Extn
- EL1 - Employee Lost Cvg+1
- ELC - Employee Lost Coverage Extn
- HIR - New Hire
- LTE - Late Enrollment
- MA1 - Marriage Plus One Mnth
- MAR - Marriage
- MSC - Miscellaneous Change
- NW1 - New Hire Plus One Month
- OE - Open Enrollment
- OVR - Override Benefit Eligibility
- PC1 - Parent/Child Relationship 1mth
- SNP - Snapshot
- TER - Termination
- LTE
- ADP
- BIR
- DGC
- DLC
- EGC
- ELC
- NEW
- ACM
- ACT
- AD1
- ADR
- BI1
- CNC
- DEA
- DG1
- DI1
- DIV
- DL1
- DRP
- EG1
- EL1
- FSA
- HBE
- HIR
- LIF
- LVE
- MA1
- MAR
- MSC
- NW1
- OE
- OVR
- PC1
- REH
- RFL
- SNP
- T90
- T92
- TBC
- TER
- LTE
- ADP
- BIR
- DGC
- DLC
- EGC
- ELC
- NEW
- ACM
- ACT
- AD1
- ADR
- BI1
- CNC
- DEA
- DG1
- DI1
- DIV
- DL1
- DRP
- EG1
- EL1
- FSA
- HBE
- HIR
- LIF
- LVE
- MA1
- MAR
- MSC
- NW1
- OE
- OVR
- PC1
- REH
- RFL
- SNP
- T90
- T92
- TBC
- TER
End of Article