Overview
This job aid shows campus employees how to adjust Labor Cost Distribution (LCD) related expenses.
Background
There are several types of adjustments in CHRS. Use the CSU Expense Adjust - Employee process when:
- The entire paycheck was charged wrong (or needs to be re-directed).
- You want to adjust all expenses tied to that paycheck: earnings and deductions and taxes, together.
- Typical case: funding/department/project was wrong for the paycheck as a whole.
Do not run this process in the middle of LCD processing.
Adjust expenses for an employee
Step 1: Open the Navbar button.
Step 2: Navigate to Menu > Payroll for North America > CSU Labor Cost Distribution > CSU Expenditure Adjustments > CSU Expense Adjust Employee
Step 3: Enter your run control ID and then click Search. If you do not have a Run Control ID, click Add a New Value to create one.
Step 4: Enter the information for the employee or paycheck being adjusted:
Top section shows where the funds were originally charged:
- SetID
- Dept ID
- Empl ID
- Empl Record
- Charge Period
- Adjust by check (check box)
- Charge period
- Paycheck number
- Journal Date
Second section shows where the funds should be charged:
- SetID
- Dept ID
- Combo Code
- Charged %
- Budget Level
- Position Pool ID
- Position Number
Guidelines
- Confirm the date does not conflict with the processing of the LCD pay tape (30th - 1st).
- If an adjustment requires split funding, use the + button to add a row. The Charged % total must equal 100%.
- Check the Preliminary Test check box to run the process as a test to see which lines and amounts will be included in the adjustment.
Step 5: Click Save.
Step 6: Click Run.
Step 7: Click OK on the Process Scheduler Request.
Step 8: Open the Process Monitor.
Step 9: Click Refresh until Run Status is a Success and Distribution Status is Posted.
Step 10: Click Details.
Step 11: Click View Log/Trace.
Step 12: Open each output file to review.
It is recommended that the output files be saved for audit or troubleshooting purposes.
To get the adjustment journals into CFS the following steps must be processed:
End of Article