- There are many employees who hold different work schedules with some work schedules falling within timeframes that entitle employees to earn shift differentials.
- Those shift differentials are calculated and entered into timesheets and hours transmitted to the State Controller's Office (SCO) for payment.
- Employees with work schedules that earn shift differentials will have the corresponding TRC available in the timesheet to report time.
Enter Shift Differential on Timesheet
Step 1: Navigate to Employee Self-Service
Step 2: Click the CSU Time tile
Step 3: From CSU Time, confirm that you are on the Enter Time page.
- The Enter Time page is opened by default when you open CSU Time.
- If you are on another page, expand Timesheet, then click Enter Time.
Step 4: Enter time
- Navigate to the appropriate week in the pay period.
- Select Shift Differential Time Reporting Code (TRC) code in the drop down menu (see TRC chart below)
- Enter the number of hours you worked for a day.
- Round all partial hours to the nearest tenth (see the Partial Hours Conversion Chart below).
- Do not enter anything on days when you didn't work
- Employees are only allowed to enter time in the prior period for up to five days after the end of the period.
- Click on Submit when finished.
Note: Shift differential may be paid and entered during approved leave, but not during Dock (loss of pay), which is recorded through “Request Absence." Represented employees (e.g., R05, R06) should refer to their Collective Bargaining Agreement and enter Shift Differential during approved leave as appropriate.
Example
Optional:
- Employees can report multiple Time Reporting Codes (TRC) for one day, if needed. (See Chart Below)
- Click the + button to report the new time.
List of Time Reporting Codes (TRC)
| TRC | EFFDT | EFF_STATUS | DESCRIPTION | TRC_TYPE | FACTOR_MULT | COMP_LEAV_IND | GP_ABSENCE_FLG |
|---|---|---|---|---|---|---|---|
| SHE08 | 1/1/2016 | A | Shift - Evening R08 (.23) | H | 1 | NO | N |
| SHE1 | 1/1/2016 | A | Shift - Evening R10 (1.50) | H | 1 | NO | N |
| SHE2 | 1/1/2016 | A | Shift - Evening R10 (.90) | H | 1 | NO | N |
| SHG06 | 1/31/2016 | A | Shift - Graveyard R06 (2.30) | H | 1 | NO | N |
| SHG99 | 1/1/2016 | A | Shift - Graveyard Cadet (.28) | H | 1 | NO | N |
| SHGRV | 1/1/2016 | A | Shift - Graveyard CSUEU (2.30) | H | 1 | NO | N |
| SHN08 | 1/1/2016 | A | Shift - Night R08 (2.20) | H | 1 | NO | N |
| SHN10 | 1/1/2016 | A | Shift - Graveyard R10 (2.50) | H | 1 | NO | N |
| SHS06 | 1/31/2016 | A | Shift -Swing R06 Diff (1.30) | H | 1 | NO | N |
| SHS99 | 1/1/2016 | A | Shift - Swing Cadet Diff (.23) | H | 1 | NO | N |
| SHSUN | 1/1/2016 | A | Shift - Sunday R10 (2.50) | H | 1 | NO | N |
| SHSWG | 1/1/2016 | A | Shift - Swing CSUEU (1.35) | H | 1 | NO | N |
| SHU06 | 1/31/2016 | A | Shift - Sunday R06 Diff (1.30) | H | 1 | NO | N |
Partial Hours Conversion Chart
End of Article