Overview
This job aid shows campus LCD users how to complete the CSU Check Errors Correction process.
Background
- The CSU Check Errors Correction process reflects the error trapped by the CSU Create Paycheck process in the CSU_CHECK_ERROR table, the user must supply missing information for the Paycheck tables.
- At a minimum, the Earnings Code and Department must always be supplied.
- Additionally, if the error message is 090003 Future Dated Transaction, the Combination Code must also be supplied.
It is the campus's responsibility to clean up ALL errors before moving to the next step.
Find Errors
Step 1: Open the Navbar button.
Step 2: Navigate to Menu > Payroll for North America > CSU Labor Cost Distribution > CSU LCD Processes > CSU Check Errors Correction
Step 3: Search for errors.
- Enter Company.
- Enter the Pay Tape Period.
- Select an Error Status from the pull-down options. (See Error status).
- Click Search.
Optional: Enter data in any of the other fields to narrow down the number of results returned.
This table shows the error codes and their descriptions.
| Code | Value | Description |
|---|---|---|
| E | Error | A record with errors gets created with the flag set to "E" |
| M | Modified | The user fixes the
error rows, saves, the flag is set to “M” |
| P | Processed | The program has
successfully processed an error row. When the ‘Finalize’ program is run, all
“M” rows are set to “P”. However, if the
program then finds more errors, including the previous E ones, it creates a new
error row with flag = “E”. The user will
need to fix the new errors. |
| U | Unprocessed (E & M) | At any point while
the user is fixing errors, there may be both M and E flag settings. “U” is used to search for records that are
not “P”. |
| A | All | Any code |
Step 4: Review the Results:
- You can view the information as one large page (by scrolling to the right) or by clicking the tabs that break the page into 3 smaller sections.
- Review all Columns.
- Click on the expander button to show all columns.
SCO and TL buttons open new pages.
- SCO opens the SCO Data page.
- TL opens the Time & Labor Data page.
- The SCO Search Page is for research only no changes can be made.
- It displays the data the SCO sent for the current SSN. There may be multiple SCO rows for an SSN.
The Time and Labor Search Page is for research only no changes can be made.
- It displays the Time and Labor information for the current EmplID being reviewed. Information is displayed in 2 separate boxes. Payable Time and TL Distribution.
- It shows information for the current and the prior month only.
Resolve Errors
- ALL errors must be corrected before moving on.
- Different error types require different actions to resolve.
Campuses with large number of errors complete their cleanup in batches and press save frequently.
Job tab
By default, the page opens to the Jobs tab.
Step 1: On the Job tab, identify the row with the error to resolve.
The most common error is “Job Record Not Found.”
Step 2: Click the Lookup under Job Select to open the employee's record. The Job Data Selection page opens.
Step 3: Review the information.
Step 4: Select the correct job record by clicking the radio button to the left of the name.
Step 5: Click OK.
Step 6: Review the data that populated the row after your selection.
Review the data that populated in the row based on your selection.
- EmplID
- If the SSN has been located in the system, EmplID will be displayed from PS_PERSONAL_DATA. Otherwise, it will be blank.
- This field may be left blank.
- Empl Rcd#
- If the EmplID field is populated, this lookup will display a view of all JOB rows for the employee, based on the effective date per the Charge Period.
- This field may be left blank.
- Selection of a Rec# will cause auto population of the following fields:
- Department from the JOB record. Can be overwritten. This field may NOT be left blank.
- Position # - if tied to the JOB record. Can be overwritten. This field may be left blank.
- Pool from the Position #, if tied to the JOB record. Can be overwritten. This field may be left blank.
- Pay Group and Pay End Dt will be updated from JOB and the Pay Calendar and cannot be overwritten. These fields may NOT be left blank.
- Department
- Can be overwritten.
- This field may NOT be left blank.
- Position Number
- Can be overwritten.
- This field may be left blank.
- Pool ID (will filter based on Position Number)
- Can be overwritten.
- This field may be left blank.
Step 7: Click Save.
Codes tab
Step 1: Click the Codes tab.
Step 2: Identify the row you are resolving the error for
- Errors will be encountered if the system is not able to look up an Earnings Code from the CSU_ERNCD_MAP table. Errors will also occur if the charge period of the transaction is greater than the pay tape period pay end date for the pay group of the JOB record being processed, the system will record the error message 090003 Future Dated Transaction. The Combination Code must be supplied under these conditions.
- Enter the missing Earnings Codes
- Enter the missing Combination Codes to override LCD default funding, or for Future Dated Transaction errors.
Step 3: Click Save.
Company tab
Step 1: Click the Company tab.
Step 2: Identify the row you are resolving the error for
- Errors will be encountered because of a failure to retrieve the JOB record will be temporarily assigned to the Company, Pay Group, and Pay End Date belonging to the Master Pay Group (MST) for the pay tape period being processed. The user will have an opportunity to override this default in the online CSU Check Creation Errors pages. Only the defaulted records where EMPL_REC# is blank will allow override to the Pay Group field. Company and Pay End Date will default based on Pay Group picked.
- Enter the Pay Group if “MST” is not the correct value.
Step 3: Click Save.
End of article
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