Overview
This article shows CHRS Operations how to upload the paytape from the State Controller's Office (SCO). CHRS Operations must perform this procedure on a monthly basis.
Security Roles
You must have the appropriate security role to complete this activity.
- Navigation: Menu > PeopleTools > Security > User Profile
- Role Name: CHR_PT_FTP_Utility_CSUID
File Path
The SCO Pay Tape must be uploaded to one of the following paths:
- Development Path: /CSUFTPD/chr/chrftphdv/CSUID/LCD
- Production Path: /CSUFTPP/chr/chrftphpd/CSUID/LCD
File Name
The file name must follow this convention:
- Should always begin with "Payhist.
- Month (MM)
- Year (YYYY)
- Example: payhist.m07.y2023
Run Control
The Run Control name must follow this convention:
- SWHR
- LCD
- Month (MM)
- Year (YYYY)
- Example: SWHR_LCD_202307
Setup Confirmation
The HR CMS team completes this setup during the DB checklist step.
Step 1: Navigate to the FTP Setup page. Navigation: Menu > CSU Tech Mods > FTP > FTP Setup
Step 2: Enter “CSUID” in the Business Unit field.
Step 3: Click Search.
Step 4: Select CSUID/LCD SFTP from the Search Results.
Step 5: Confirm the following:
- URL: CSU_SFTP
- Home Directory: /CSUID/LCD/
Upload the SCO Pay Tape
Use this procedure to load the SCO Pay Tape.
You cannot begin this process until the SCO file has been downloaded.
Step 1: Navigate to the FTP Utility page. Navigation: Menu > CSU Tech Mods > FTP > FTP Utility
Step 2: Enter “CSUID” in the Business Unit field.
If you do not have your security setup correctly you will not be able to select CSUID.
Step 3: From the FTP Target drop down select CSUID/LCD SFTP Dropbox.
Step 4: Click Upload File.
Step 5: Click Choose File, then select the file.
Step 6: Press “Upload.”
Step 7: Confirm that you receive a success message.
Load the SCO Pay Tape
Step 1: Navigate to Menu > Payroll for North America > CUS Labor Cost Distribution > CSU LCD Process > Centralized SCO Pay Tape Load
Step 2: Enter Run Control ID.
Step 3: Click Search.
Step 4: Enter the CSU Payroll Tape Period.
Step 5: Enter the File Name.
The file name can change depending on whether you are in a production or development environment.
Step 6: Click Save.
Step 7: Click Run.
Step 8: Click Process Monitor.
Step 9: Click “Refresh” until the Distribution Status is Posted.
Step 10: Review the Output Report to capture the campuses count.
Step 11: Send an email to LCD listserv ([email protected]),
End of article
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