The biggest difference is the first step. Instead of campuses loading the SCO Pay Tape, the SCO Pay Tape Load will be handled centrally by System Wide Human Resources (SWHR). 

Another change is the Expenditure adjustments will now have a preliminary view flag.

Go to the CSU LCD Processing Flags page and enter your campus company and Pay Tape Period.

Navigation: Menu > Payroll for North America > CUS Labor Cost Distribution > CSU LCD Process > CSU LCD Processing Flags

SWHR is aware of the urgency of this process and will do their best to process as soon as the file is available.

The Campus LCD Contact will receive an email notifying them that the paytape has been loaded. 

The list of LCD contacts is available on the CHRS Production SharePoint site.

The CSU Check Creation Warning Messages do exist currently in production and will remain the same in CHRS.

The CSU_LCD_JOB_DTL record is dynamically created every month by the CSULCD15 App Engine program (the first half of the CSU Create Paycheck Data Job, prior to CSULCD20).

Currently there are no plans to change the ESP process.

The table below shows the order in which the LCD Distribution process tries to find the correct combo code to distribute funds to. If no Combo Code is assigned on the Paycheck Creation Error Online Page, the LCD Distribution program (CSULCD40) tries Account Code Levels 2-9 from the table below. The CSU Distribution program will take the first Combo Code it can find, and once a Combo Code is found, it will not continue with the subsequent steps. If a Combo Code is still not assigned in the CSU Distribution program, it should be assigned manually using the CSU Distribution Errors online page.

Time & Labor entries come in via the TL_PAYABLE_TIME record. The campus then must run the CSU TL Earnings Distribution process (CSUTL09A.SQR) for that data to get populated into the CSU_TL_ERN_DIST record. From there, Paycheck Create program (CSULCD20.SQR) picks up the Combo Code from the CSU_TL_ERN_DIST record. For Additional Pay, that gets entered on the Additional Pay page into the ADDL_PAY_DATA record, which should also get picked up in the Paycheck Create program (CSULCD20.SQR).

Campuses are responsible for setting up and maintaining. 

Job Aid: CSU Acct Mapping- Job Function

The CSU Acct Mapping- Job Function serves as a bridge between CHRS and CFS, since the finance system recognizes only the Account value and not Job Codes itself. The Job Function serves as a grouping mechanism for job codes. If this configuration is not completed, an error can occur during the LCD process.

Campuses are responsible for setting up and maintaining. 

Job Aid: CSU Acct Mapping - Earnings Cd

The CSU Account Mapping – Earnings Code serves as a bridge between CHRS and CFS, because the finance system recognizes only the Account value and not the Earnings Code itself. If this configuration is not completed, an error may occur during the LCD process.

Campuses are responsible for setting up and maintaining. 

Job Aid: CSU Acct Mapping - Tax Class

CSU Acct Mapping - Tax Class rarely requires modification but can occur based on changes within Benefits. If this configuration is not completed, an error can occur during the LCD process.

Campuses are responsible for setting up and maintaining. 

Job Aid: CSU Acct Mapping - Deduction

The CSU Acct Mapping - Deduction rarely requires modification but can occur based on changes within Benefits. If this configuration is not completed, an error can occur during the LCD process.

CSU Expenditure Adjustments when you need to create an after-the-fact journal correction in CHRS to keep CHRS and CFS in sync after LCD has already produced (and typically exported) the payroll accounting lines.

Job Aid: CSU Expense Adjust

The process is limited to 999 adjustments per day, as it cannot accommodate additional entries.

Adjustments use a sequence number (SEQNUM) keyed by date, sequence number, and line number. Although SEQNUM is defined as a 3-digit field, the LCD process can assign values greater than 999. When sent to CFS, any SEQNUM over 999 is rejected, effectively limiting the process to 999 adjustment runs per day.

SEQNUM represents the adjustment run, with multiple entries possible within a single run, while LINE_NBR identifies each accounting line within that run (e.g., one run may have SEQNUM = 1 with LINE_NBRs 1–24).

Yes, a new process was created to expense adjustments for multiple charge periods with one action.

Job Aid: Adjust Expenses – Multiple Charge Periods

A Combo Code (Combination Code) is a PeopleSoft shortcut value that represents a predefined set of ChartFields used to record payroll expenses and related accounting activity.

Instead of storing multiple ChartField values on every payroll row, CSU Labor Cost Distribution (LCD) stores one Combo Code, which expands to the full accounting string during processing.

A single Combo Code maps to one unique combination of ChartFields, typically including:

• Account
• Department
• Fund
• Program
• Class
• Project/Grant (if applicable)
• Other campus-required ChartFields

The standardized order is: DEPTID – FUND – ACCOUNT – CLASS – Program – PROJECT/GRANT 

Campuses are responsible for setting up their Combo Codes using the Combo Code Add process. 

Using the Combo Code Update process in CHRS allows you to modify both the long and short descriptions.

The Combo Code Delete process allows campuses to remove one or more invalid combo codes from CHRS without needing backend SQL.

It is recommended that the Combo Code Sync process be ran each month right before you begin monthly LCD processing

The Department Budget Table is used to budget salary expenses by department, position pool, job code, position number, appointment, or any combination. Set budget caps at each level—for earnings, deductions, taxes, or total expenditures—to ensure lower-level budgets don't exceed higher-level limits. These caps are not used for encumbrance or actuals processing; only budget amounts are used for that purpose.

Campuses are responsible for setting up and updating their campus' Department Budget Table.

The Department Budget Table (DBT) is hierarchical, with Appointment > Position > Pool ID > Department. 

The deduction code identifies the specific deduction on a payroll transaction and is used to match it to the Deduction Table so LCD/check creation can process it correctly (including effective-dated validation). It also drives how the deduction is treated for tax/classification and ensures the required accounting setup (e.g., liability/account mapping) is available for distribution and journaling.

A list of Deduction Codes can be found in the Data Dictionary List by Alpha Order.

CHRS Operations will be responsible for Deduction Codes, but campuses can request for a value to be added.   

Request New LCD Deduction Code

Deduction Codes are NOT defined by the campus and therefore, any deduction codes added or updated in CHRS affects ALL campuses.

Yes, the functionality in CHRS will be the same as it is in 9.0.

For CHRS, Position Management is housed under Workforce Administration. 

Campuses are responsible for setting up and updating the Position Pool Table.

In CSU Labor Cost Distribution (LCD), the Suspense Combination Code exists only because PeopleSoft requires it on the Department Budget Table (DBT). It is not used by CSU LCD to distribute costs, nor does any custom CSU process ever post expenses to it. It is simply a mandatory placeholder to satisfy delivered PeopleSoft functionality.

No. Campuses may NOT share the same Suspense combo code value.

Even though the Suspense code is only a placeholder and not used by CSU LCD for posting, combo codes themselves must be unique within a shared SetID, which is how CSU campuses are configured.

CSU_LABOR_DIST, which is an LCD Reporting Table.

No.

No.

Yes, CFS Data Warehouse reports are impacted by the LCD Table Refresh and Publish Data to FIN. 

The CSU_LABOR_DIST record is the primary LCD reporting record that gets sent to CFS and Finance Data Warehouse.

Campuses can recreate their custom reports as queries in CHRS or in CHRS Reporting.

The following reports will be available:

1. CSU Combo Code Validation
2. CSU Combo Edit Validation
3. CSU Pay Recon Summary (Clear)
4. CSU Pay Recon Summary (Fund)
5. CSU Paycheck Distribution Detail
6. CSU Paytape Balance (Agency)
7. CSU Paytape Balance (Clear)
8. CSU Paytape Detail Balance
9. CSU Pre Check Audit Report

Yes, the LCD Delivered Queries for CHRS provides a standard set of reporting options, campuses also have the ability to create their own private queries to meet specific business needs.

Yes.

Yes.

Yes.