Overview
This job aid shows campus Labor Cost Distribution (LCD) employees how to correct an expense that was previously adjusted in CHRS.
Background
Use CSU Expense Adjust Correction when the expenditure has already been adjusted using CSU Expense Adjust Employee or CSU Expense Adjust Combo Code. Because those processes can adjust a transaction only once, subsequent changes must be made using CSU Expense Adjust Correction.
Do not run this process in the middle of LCD processing.
Adjust Expenses - Correction
Step 1: Open the Navbar button.
Step 2: Navigate to Menu > Payroll for North America > CSU Labor Cost Distribution > CSU Expenditure Adjustments > CSU Expense Adjust Correction
Step 3: Enter your run control ID and then click Search. If you do not have a Run Control ID, click Add a New Value to create one.
Step 4: On the correction page: Enter the information for the adjustment journal to be corrected.
- Business Unit
- SetID
- Any search criteria to help find the transaction
Step 5: Click Search.
- The search results display prior adjustments.
Optional step: Click the column headings to sort the results.
Step 6: Check the boxes to select the transaction or transactions to adjust.
Step 7: Adjust the fields as needed:
- Journal Date
- Reference ID
- Description
- Department
- Combo Code
- Charged
- Budget Level
- Position Pool ID
- Position Number
Guidelines
- Make the journal date one day after the original adjustment journal date.
- Verify the combo code corresponds with the accounts being adjusted. This process does not dynamically adjust the charges to appropriate combo codes but uses the combo codes entered into the Charge To section.
- If an adjustment requires split funding, use the plus button to add rows. Ensure that the total Charged % adds to 100%.
- Check the Preliminary Test check box to run the process as a test to see which lines and amounts will be included in the adjustment.
A preliminary test does not process the adjustment. After reviewing the test results, clear Preliminary Test and run the process again to submit the adjustment.
Step 8: Click Save.
Step 9: Click Run.
Step 10: Click OK on the Process Scheduler Request.
Step 11: Open the Process Monitor.
Step 12: Click Refresh until the Run Status is a Success and the Distribution Status is Posted.
Step 13: Click Details.
Step 14: Click View Log/Trace.
Step 15: Open each output file to review.
It is recommended that the output files be saved for audit or troubleshooting purposes.
To get the adjustment journals into CFS, use the following procedures:
End of Article