Overview
This job aid shows campus users how to use the CSU Pay Recon Summary (Fund) Report.
Background
This reconciliation report summarizes payroll balances by Fund for a given Pay Tape Period. The goal is to ensure that what CSU recorded in HCM (Labor Cost Distribution) matches what was reported by the State Controller’s Office (SCO) on the official paytape.
It’s essentially a fund-level reconciliation tool — checking that dollars distributed in HCM line up with SCO payroll totals before they flow into the General Ledger.
Run this report after the GL Interface step using Actuals mode.
The Projection mode does not account for real-life changes or one-time events such as adjustments or chargebacks, which can cause discrepancies in the expected amounts.
- Projection = Base salary × Funding distribution × Remaining periods
- Actuals = All payroll elements processed through LCD (earnings, taxes, deductions, adjustments)
Run CSU Pay Recon Summary (Fund)
Step 1: Open the Navbar button.
Step 2: Navigate to Menu > Payroll for North America > CSU Labor Cost Distribution > CSU LCD Reports & Inquiries > CSU Pay Recon Summary (Fund)
Step 3: Enter the report parameters:
- Business Unit
- Company
- Pay Tape Period
- From Date
- Thru Date
- Any other fields
Step 4: Determine the Report Type that will be run:
- Projection: Simulates what payroll costs would look like if employees were paid according to their budgeted funding distributions.
- Actuals: Confirms that actual payroll expenditures (earnings, deductions, taxes) are fully reconciled between HCM and the SCO totals.
Step 5: Click Run.
Step 6: On the Process Scheduler Request, click OK.
Step 7: Open Process Monitor.
Step 8: Wait for the Distribution Status to be Posted.
Step 9: Click Details.
Step 10: Click View Log/Trace.
Step 11: Review the report and the output files.
End of Article