The following checklist provides a range of audits and tasks that need to be completed by either campus users or CHRS Operations at some point within the calendar year.

Recommended Audits - Campus

• Compensatory Time Over Maximum (CSU_TL_CTO_BALANCE)

  Query: CSU_TL_CTO_BALANCE – This report captures compensatory time balances, including overages.  Campuses must review all employees’ Time & Attendance records to ensure that all time entries have been entered, approved, and processed before determining final payout amounts.

  After the paydown amount has been verified, enter the paydown in Time & Labor Timesheet using the CTOPD (CTO Paydown) code.  Post the paydown as a positive number using CTOPD; post it against the last day of the year 12/31/YY.

  If the paydown amount exceeds 24 hours, the system will generate an Exception.  In this case, clear the exception by selecting the Allow checkbox and entering the reason the exception in the Comment field (e.g. Year-End Paydown), then click Update Exception

  

Configure Yearly - Campus

• Create Balance ID

  Job Aid - Create Balance IDs

• Create Pay Run ID

  Job Aid - Create Pay Run ID

• Create Pay Calendar Table

  Job Aid - Create Pay Calendars

• Create CSU Pay Tape Periods

  Job Aid - CSU Pay Tape Period

• Holiday Schedule

  Job Aid - Holiday Schedule Setup

Configure Yearly - CHRS Operations

• Campus Config Audits

  During the months of July and August, CHRS Operations will provide campuses with a list of setup errors related to the Balance ID, Pay Run Table, and Pay Calendar Table. Campuses will be responsible for making the necessary corrections within a two-week timeframe upon receipt.

• Load Dates 

  Loading 2 years at a time.

  • Navigation: MenuSet UP HRMSInstallProduct Specific Time and Labor  Configuration

  Job Aid- Pending INC0651225

• Build Time Period Calendar 

  • Navigation: Menu>Set Up HCM > Product Related > Time and Labor > Time Periods > Build Time Period Calendar

  Job Aid- Pending INC0651220

• Create Time Zone Offsets 

  • Navigation: Menu>PeopleTools > Utilities > International > Time Zones

  Job Aid- Pending INC0651219

• Complex Calendar

  Navigation: Menu Set Up HCM  Product Related  TL  Time Periods  Complex

  Job Aid- Pending

Configure Yearly - CMS

• TL Student Employment Processing

  During the month of July, before the start of August, the TLWRKSTD Run Control should be updated for all production campuses to include the new aid year for the following academic year.

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