Overview

Background

• Tracker I-9  is the official system of record for CSU employees’ I-9 documentation.  
• The information is used for generating a PPT with field 825 populated correctly for PIMS keying.

Update Citizenship: Naturalization

Use this procedure when an employee becomes a U.S. citizen.

Select the employee

Step 1: Open the Navbar button.

Step 2: Navigate to Menu > Workforce Administration > Personal Information > Citizenship > Identification Data

Step 3: Search for the employee.

1. Enter search criteria.
2. Click Search.

Update Citizenship/Passport data

Step 1: Enter the required fields:

1. Country: Change country to USA.
2. Citizenship Status: Update to US Citizen.

Step 2: Click Save.

Remove Visa/Permit data

After naturalization, no visa/permit rows should remain in the system.

Step 1: Click the Visa/Permit Data tab.

Step 2: Click the minus button (-) to delete all rows.

Step 3: Click Save.

Update Job Data

When an employee becomes a U.S. citizen, you must change Job Data as well as Personal Information.

Step 1: Navigate to: Menu > Workforce Administration > Job Information > Job Data

Step 2: Search for the employee.

Step 3: On the Work Location page, Click the Plus button (+) to add a new Effective Dated Row.

Step 4: Complete the following fields:

1. Action: Data Change
2. Reason: Change Non-Citizen Status

Step 5: Click Save.

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