Step 1: Navigate to Person Profiles.

Menu > Workforce Development > Profile Management > Profiles > Person Profiles

Step 2: Open the Add a New Value tab.

Step 3: Click Add.

Step 4: Create the Person Profile:

1. Enter the Empl ID
2. Select Person from the Profile Type menu.

• The Person Profile page opens.
• If the Person Profile already exists, an error message opens. A person can have only one profile.

Step 5: Click Save.

You have created a profile person for this employee.

Use the Qualifications page to add new licenses and certifications.

Step 1: Navigate to Person Profiles.

Menu > Workforce Development > Profile Management > Profiles > Person Profiles

Step 2: Enter criteria, the click Search.

If the search returns only one profile, the Person Profile component opens. Otherwise, select a person to open the page.

Step 3: Open the Qualifications page.

Step 4: Scroll down the page, then click Add New Licenses and Certifications.

The Add New Licenses and Certifications page opens.

Step 5: Enter the item details:

1. *Issue Date
2. *License
3. *Status – Active
4. Expiration Date
5. License Number
6. Issued By

Fields marked with an asterisk are required.

Step 6: Click OK.

The license is added to the profile.

Step 7: Click Save.

The profile is saved with the new qualification.

Use the Qualifications page to update existing licenses and certifications.

Step 1: Navigate to Person Profiles.

Menu > Workforce Development > Profile Management > Profiles > Person Profiles

Step 2: Enter criteria, the click Search.

If the search returns only one profile, the Person Profile component opens. Otherwise, select a person to open the page.

Step 3: Open the Qualifications page.

Step 4: Scroll down the page, then Click the license to update.

Step 5: Click the Plus button to add a new row.

Step 6: Enter the item details:

1. *Issue Date
2. *Status – Active
3. Expiration Date
4. License Number
5. Issued By

• IMPORTANT: Do not set the previous row to Inactive. Setting the row to Inactive clears the Expiration Date field. Expiration Dates cannot be left blank.
• Fields marked with an asterisk are required.

Step 7: Click OK.

The license is added to the profile.

Step 8: Click Save.

The profile is saved with the new qualification.

Record degree information on the Education page.

Step 1: In the Person Profile component, open the Education page.

Step 2: Click Add New Degrees.

The Add New Degrees page opens.

Step 3: Complete the following fields:

1. *Date Acquired
2. *Degree
3. Major Code
4. *Status – Active
5. School Code
6. Graduated check box

• Fields marked with asterisks are required.
• School code: Use the magnifying glass icon to look up the school code. Enter 999999 for a foreign institution, or 888888 if the institution is not listed. You can also leave this field blank.
• Major Code: This field is not required, but if you add a degree without a major, you cannot add the major later without deleting the degree.
• Graduated: Check this box when applicable to ensure the degree is included on reports.

Step 4: Click OK.

The degree is added to the person profile.

Step 5: Click Save.

The person profile is saved.

A major cannot be added to an existing degree. If the employee has a degree to which you want to add a major, you must delete the degree and recreate it with the major.

Step 1: In the Person Profile component, open the Education page.

Step 2: Verify there is no major code.

• If you need to copy the degree information, continue to step 3.
• If you have all the degree information, skip to step 6.

Step 3: Open the degree to copy the information.

Step 4: Copy the existing information:

1. *Date Acquired
2. *Degree
3. *Status – Active
4. School Code
5. Graduated

Step 5: Click Cancel.

Step 6: Delete the degree.

Click the Trash icon.

Step 7: Click OK.

Step 8: Click Save.

The person profile is saved.

Step 9: Re-add the degree. Use the procedure: Add a degree and the degree information that you obtained.

End of Article.