Overview
This job aid shows you how to generate and view the IPEDS extract.
Background
- IPEDS: Integrated Postsecondary Education Data System.
- IPEDS reporting produces a list of faculty data, such as tenure, salaries, workload, and demographics, which are required for federal tracking purposes.
- There is no “Final” checkbox: The process always runs in Final mode. You can run the data extract and correct data within PeopleSoft as often as needed until there are no errors.
- The Final IPEDS report must contain zero errors.
Populate the IPEDS staging table
Step 1: Navigate to Run IPEDS Extract to Staging.
- Menu > Workforce Administration > CSU Workforce Admin Process > CSU IPEDS Reporting > Run IPEDS Extract to Staging
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Step 2: Enter your Run Control ID.
- If you do not have a Run Control ID, click the Add a New Value tab to create one.
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Step 3: Click Search.
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- The Run IPEDS Extract to Staging page opens.
Step 4: Select your Business Unit (campus).
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Step 5: Click Run.
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- The Process Scheduler Request page opens.
Step 6: Confirm the Extract to IPEDS Data process is selected.
- IMPORTANT: The process always runs in Final mode, so there is no Final flag or checkbox. You can run the process as many times as necessary to reflect the data accurately.
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Step 7: Click OK.
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- The IPEDS staging table is populated.
View the IPEDS Staging table
Step 1: Navigate to IPEDS Extract Staging Table.
- Menu > Workforce Administration > CSU Workforce Admin Process > CSU IPEDS Reporting > IPEDS Extract Staging Table
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Step 2: Review the table.
Confirm:
- The Error Flags are all N.
- Final Load column shows all Y.
- The table shows the first 5 rows only. If there are any errors in the data, the Final Load column shows N instead of Y. If this happens, Identify errors, then repopulate the IPEDS staging table.
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Identify errors
If there are errors in the data, use this procedure to identify the errors to correct.
Step 1: Navigate to Report Manager.
- Menu > Reporting Tools > Report Manager
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Step 2: Click the CSUHR030 report link.
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Step 3: Click to download the CSUHR030 ERROR * .csv file.
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Step 4: Open the error file.
- Use Microsoft Excel or other spreadsheet program of your choice to view the errors.
Step 5: Identify the employee and the reason for the error.
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What to do next:
• Correct errors in Job Data or Person Data.
• Repopulate the IPEDS Extra Staging Table.
• Review the table to ensure there are no errors.
End of Article
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