This job aid shows HR administrators how to use the student Auto Term function.

Step 1: On the Manager Self Service Homepage, click the CSU Student Processes tile.

Step 2: Click CSU Run Student Auto Term.

• Alternate Navigation:
  • Menu > Workforce Administration > CSU Workforce Admin Process > CSU Student Processes > CSU Run Student Auto Term

Step 3: Search for your Run Control ID.

• If you do not have a Run Control ID, click Add a New Value to create one.

Step 4: Complete the Auto Term fields:

1. Business Unit
2. # of Days Since Time Entry – This field indicates that they have worked, but have not worked for the specified number of days. In this example, students who have not worked within the last 90 days are terminated.
3. # of Days since HIR/REH – This field indicates the number of days since the hire/rehire in which they never reported time. If the field is 90, students who were hired 90 days ago and never reported time are terminated.

Step 5: Optional: click Save to save your auto term settings.

Step 6: Click Run.

• The Process Scheduler Request opens.

Step 7: Confirm that the active server is selected.

Step 8: Click OK.

• Students who meet the specified criteria are terminated.
• Student Auto Term sets the last day worked to the same date as the hire date.

Step 9: Open Report Manager.

Step 10: Click the Report.

Step 11: Open the log and TRC files.

Step 12: Review the log file to verify the terminations.

End of Article