Overview
This job aid shows you how to complete faculty actions:
Complete a faculty recruit
When hiring new faculty employees, use the CSU Recruit/Termination page to enter the details of their previous experience at other universities, colleges, or schools. Fields with asterisks (*) are required.
Step 1: Navigate to Faculty Recruit/Separation.
Menu > Workforce Administration > CSU Workforce Admin Process > Faculty Recruit/Separation
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Step 2: Enter the search criteria and then click Search.
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If only one result is returned, the CSU Faculty Action page opens. Otherwise, click one of the returns to open the page.
Step 3: Click the Plus button to insert a new row with an *Effective Date.
Step 4: Select Recruit from the *Faculty Action menu.
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Step 5: Enter applicable values in the following fields:
- Sequence
- *Agency Code
- School Code
- Status
- Add Credit Toward Probation
Guidelines
- Effective Date: should match the hire date.
- Sequence: Use the Sequence field to enter multiple rows on the same Effective Date for an Action.
- Status: Use this field to change the Effective Status (Active for new hires).
- Agency Code: Indicates general category of the employee (example: recent graduate).
- School Code: Indicates the specific school indicated by the Agency code (example: which school the employee graduated from).
- Add Credit Toward Probation: Use this field to add service credit for recruitments, if applicable. Use your campus process to determine what is appropriate.
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Step 6: Click Save.
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Complete a faculty termination
You complete terminations on the Faculty Recruit/Termination page. Fields with asterisks (*) are required.
Step 1: In the CSU Faculty Action section, click the Plus button to insert a new row with an *Effective Date.
Step 2: Select Separation from the *Faculty Action menu.
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Step 3: Set the *Status to Inactive.
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Step 4: Enter applicable values in the following fields:
- Sequence
- *Agency Code
- School Code
- Survey Code
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- Effective date: should match the separation date.
- Sequence: Use the Sequence field to enter multiple rows on the same Effective Date for an Action.
- Faculty Separation Survey Code: You can use the Plus button to add multiple values.
Step 5: Click Save.
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Set up Faculty Retreat Rights
Step 1: Navigate to Faculty Retreat Rights.
Menu > Workforce Administration > CSU Workforce Admin Process > Faculty Retreat Rights
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Step 2: Enter the search criteria and then click Search.
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If only one result is returned, the CSU Faculty Action page opens. Otherwise, click one of the returns to open the page.
Step 3: Click the Plus button to insert a new row with an Effective Date.
Step 4: Complete the following fields:
- *SetID
- *Department
- Retreat Rank
- Comments
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- SetID constrains the Department values. Use for the campus to which retreat rights apply.
- Division and College are calculated automatically when you select a Department.
- Retreat rank: select the faculty rank appropriate for this employee
Step 5: Click Save.
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End of Article.
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