This job aid shows campus Workforce Administrators how to set up the CSU Student Modification.

• Set up CSU Academic Career Mapping
• Set up CSU Student Action Reasons
• Set up Student Process Defaults

Minimum Units a student employee must have to be a student employee is set up at the level of Grad Units or Undergrad Units. Some Campuses break the value down to more detailed Academic Program. A row must be entered in the CSU Academic Career Mapping table to map each Academic Program to Graduate, Undergraduate or Can’t be mapped.

Step 1: Navigate to CSU Academic Career Mapping.

• Menu > Set Up HCM > CSU Product Related Setup > CSU Workforce Admin Setup> CSU Student Processing > CSU Academic Career Mapping

Step 2: Open the Add a New Value page.

• The add new value page opens.

Step 3: Click the Lookup icon to select your Business Unit.

Step 4: Click Add.

Step 5: Complete the Primary Academic Program Mapping to GRAD/UGRD section.

1. Enter the Primary Academic Program.
2. Enter a Description.
3. Select the Academic Career:
   • Graduate
   • Undergraduate
   • Can’t be mapped

Step 6: Click Save.

Step 7: Click Add to add the next mapping.,

Step 8: When you are finished, click Update/Display to return to the search.

Setup all action reasons for your campus to use with student employees.

Step 1: Navigate to CSU Student Action Reasons.

• Menu > Set Up HCM > CSU Product Related Setup > CSU Workforce Admin Setup> CSU Student Processing > CSU Student Action Reasons

Step 2: Click the Lookup icon to find your Business Unit (campus).

Step 3: Select your campus from the list.

Step 4: Click Search to open a list of the CSU Student Action Reasons.

Step 5: Use the Lookup icons to add action reasons:

1. Select an Action
2. Select a Reason
3. Click Plus (+) to add another row.

Step 6: Ensure that you have entered all the Action/Reason combinations that your campus uses.

• This screenshot shows the Recommended action/reason combinations. Your campus might add more.

Step 7: Click Save.

Student Process Defaults populate Job Data pages when you hire student employees. You must set defaults for each student employee job code for your campus.

IMPORTANT: Do not use the Student Module for R11 students – Use the Temporary Academic Employment Module instead.

Step 1: Navigate to CSU Student Defaults.

• Menu > Set Up HCM > CSU Product Related Setup > CSU Workforce Admin Setup> CSU Student Processing > CSU Student Process Defaults

Step 2: Open the Add a New Value page.

Step 3: Use the Lookup icons to select values:

1. Select your Business Unit (campus).
2. Select a job code.

• If the value you tried to add exists, you can select it from the Search Results table.

Step 4: Click Add.

Step 5: Complete the Job Defaults by BU and JobCode section. Review the guidelines in the Information column.

• *Effective Date
• *Status
• *Payroll Status
• *Retirement Code
• *FICA Status
• *Benefit Program
• Company
• *Pay Group
• *Empl Class

Guidelines:

• Do not use the Student Mod for R11 appointments. Use the TAE mod instead.
• In most cases, use the same values from 9.0.
• You must select a Company before you can select Pay Group.
• Pay Group:
  • Rostered appointments should be POS.
  • Non-rostered appointments should be STU.

• The screen capture shows an example of a completed page.

Step 6: Complete the Student Eligibility Requirements section

• Undergrad Units
• Grad Student Units

Guidelines

• Do not change the Eligible to Enroll check box. This check box depends on campus solution configuration settings.
• Undergrad Units: Minimum number of units for an undergraduate student to be eligible for this job.
• Grad Student Units: Minimum number of units for a graduate student to be eligible for this job.

Step 7: Click Save.

Step 8: Click Add to configure defaults for another jobcode.

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