Place employee on short work break (employee in off pay status) Roll Code 9.

• Used to place an employee on off pay status for a short duration. For example, this may be used for employees on a continuing 10/10 pay plan to move them off pay status for two months during the year.

• This action stops all payroll activity, including the deductions for benefits coverage. The off pay status assigned to employees on a short work break is transmitted on a daily basis to benefits carriers who will suspend or cancel benefits eligibility. Campuses must ensure that the impact on benefits status is appropriate when placing an employee on a Short Work Break.

• The use of Short Work Break for a two-month consecutive period generally is applicable to employees on 10/10 pay plan schedule.

• The use of this action/reason may be extended by the campus under other limited circumstances:

-To suspend pay and benefits when an employee has not accrued enough residual pay to cover his/her months off;

-For temporary faculty hired in the Spring semester for 1 year (Spring to Spring);

-To temporarily (one pay period maximum) suspend pay pending verification of payment entitled to separating employees or employees enrolled in the direct deposit program. After pay is verified, process a Return-SWB/SWB with the same Action Effective Date as the Short Work Break and set Effective Sequence 1 greater. 

 -If the employee is separating, process the Termination action after the Return From Work Break.

• If an employee pays benefit premiums (employee share and state share amount) directly to a carrier while on off pay status, the employee may have duplicate premium payment issues if the campus subsequently processes pay for that time period. The employee must contact the carrier directly to request a refund of the overpayment amount.

• Refer to Time and Labor documentation if this is effective in the middle of a pay period.