Extend the anniversary date.
In the case of faculty the final salary anniversary date when the employee has been docked or otherwise placed on non-pay status during one or more pay periods (non qualifying pay period(s)).
DTA/ANN is used to extend anniversary date and final salary anniversary date for faculty when a non-qualifying pay period occurs due to the employee being in a dock status for more than half a pay period. Refer to the appropriate bargaining agreement for effect on Service Salary Increase (SSI), sick leave, state service, vacation accrual, seniority and holidays for represented employees. DTA/ANN should be processed at the same time the campus processes a notice of dock.
An informal leave (dock) may be granted to an employee for a period not to exceed 15 consecutive workdays. Unless superseded by the respective collective bargaining agreement or other applicable policy, the beginning and ending dates of dock may not be ’broken’ by vacation, sick leave, or CTO. If the length of an informal leave results in a non-qualifying pay period, a DTA/ANN must be processed. Docks of 11 or more days that span two state pay periods disqualify one of the pay periods.
For academic employees, the effective date must be the beginning of an academic pay period.
A non-qualifying pay period may have occurred if an employee was off pay status pending a NDI disability claim (SWB/PDS), and subsequently returned to work before the NDI claim was approved. Process a DTA/ANN to change the Anniversary Date, Final Salary Anniversary Date if faculty and/or Probationary Period End Date. For employees who are supplementing NDI with catastrophic leave credits and who have a non-qualifying pay period:
Process the DTA/ANN to change anniversary date and final anniversary date if faculty.
Probationary codes will not be changed until the employee returns to work (DTA/PRN, RFD with a reason of RFT, RLC, RPL, or RPT ).
If a SSI should be denied, process a DTA/DNS effective the first of the pay period of the Anniversary Date.
Do not post a DTA/ANN to a leave without pay or terminated record. The changes should be coded on the leave without pay or the termination transaction, or the reinstatement or reappointment transaction.