CHRS Knowledge Base

PRO-PRO

Updated on

Move nonacademic employee to higher class/skill level  following a recruitment (typically through Page Up) or per MOU, or faculty employee to higher rank or class following standard review.

Field CharacteristicDescription
Action:PRO
Reason:PRO
Descr:Promotion
Descrshort:Promotion
General Information:
  • Used to move a nonacademic employees from one classification to another having a higher level of duties, responsibilities and salary range. For faculty unit employees, movement to a higher academic rank or classification as appropriate following the standard campus review procedures.

  • The employee is promoted to a new or vacated position at a higher level following a recruitment/selection process. For Affirmative Action purposes, promotions and reclassifications / in-classification progression are reported differently.

  • For non-academic employees, a change in Range Code does not constitute a promotion, unless the promotion was the result of an appointment to a vacant position for classifications with skill levels (e.g., CSUEU). For in-classification progression, use JRC/ICP.

  • When an employee is on the 8/12, 10/12 or 11/12 pay plan and is to be promoted, and are entitled to a settlement pay due to 8/12, 10/12 or 11/12 position, the campus must do the following:

 -Reassign the employee with the same effective date as the promotion:

 -Employment History Remarks = SETTLEMENT ONLY

 -Change range code to 1 or class code to the 12 Month class in the same series as the class that is 8/12, 10/12 or 11/12.

  • Temporary promotions should be processed using PRO/PRO, enter the Duration of Appointment and Appointment Expiration Date and enter 'TEMP PROM' in Employment History Remarks.

  • A change in Class Code is required on promotions for all employees except academics, MPP's, classes with skill levels, or if processing a permanent promotion following a temporary promotion, reassignment or reclass/in-class progression.

  • For MPP employees, Class Code and/or MPP Job Code must change.

  • Used for a change in Range Code (Grade) for academic promotions.

  • When a CalPERS member is promoted to a Safety classification (CBID = R08) or to an MPP classification (CBID = M80) and the MPP Job Family is a 'P', process a DTA/RCC to change Retirement System Account Code to the proper retirement code.    

  • When a Safety member (CBID = M80) is promoted to a MPP classification and the MPP Job Family, is a 'P'.  

         PIMS Mapping:
CSU PIMS CodeCSU Element TypeCSU Extra DataCSU Empl Roll
A64   
LEGEND:
REQUIRED = Must be populated for the PPT, either by manual entry ('E') or derived from elsewhere ('D')
CONDITIONAL = May or may not be needed for PPT depending on the specific transaction 
X = Indicator for Required or Conditional data.  
E = Data in this field is manually entered (if known).  
D = Data in this field is derived from elsewhere (if known).  

 

Page/TabFieldRequired  ConditionalNote
Work LocationEffective DateE  
 Effective Sequence E 
 ActionE  PRO
 ReasonE PRO
 PositionE  
 Department D 
 Expected Job End Date E 
Job InformationJob Code D 
 Reports To D 
 Full/Part D 
 Empl ClassE  
 Standard Hours D 
 FTE D 
 FLSA Status D 
PayrollAbsence SystemE  
 Pay GroupE  
 Employee TypeD  
Salary PlanGrade D 
 Step E 
CSU JobPPT StatusE  
 Probation CodeE  
 Probation End Date E 
 Anniversary CodeE  
 Anniversary Month/Year E 
 Retirement Code E 
 Pay End Date E 
 AY Duration of Appointment E 
 Red Circle Date E 
 Empl History Remarks E 
 PPT Processing Comments E 
CompensationCompensation Frequency E 
 Rate CodeE  
 Compensation RateE  
CSU Faculty JobSabbatical Eligibility Month/Year E 
 DIP Eligibility Month/Year E 
 Faculty SSI Remaining E 
Employment InformationAppointment End Date D 
Benefit Program ParticipationBenefit Program D 
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