Used to reappoint an active employee to a successive temporary appointment, or to change a permanent or probationary appointment to a temporary, non-probationary appointment. The length of the appointment period is limited by an expiration date or other condition of employment.
Temporary appointments include Lecturer, Coach, Extra Quarter Assignment, Graduate Assistant; Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.
Use this action/reason when no separation is posted from the prior position. Refer to the appropriate REH action if employee is separated.
Class codes 2360/2361 may not be temporary appointments, per Technical Letter FSA/Appointments 79-04.
Depending on the effective dates, a reappointment may be processed with or without a previous separation transaction. Use DTA/APT only when no separation is posted.
The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.
If a temporary faculty is re-appointed for another semester/quarter and gets a salary increase per the collective bargaining agreement, process an DTA/APT to extend the appointment and process an PAY/SSI to reflect the new salary. If the salary increase is approved retroactively, process a PAY/SSI.
Campuses are authorized to determine trade rate salary ranges for casual employment per Technical Letter HR 2000-18.
If an employee is working in an additional non-CalPERS position and retires, refer to the audit instructions for Action RET.
If an employee is rescinding his/her retirement, refer to REH/REH for more information.
If a temporary faculty was hired (e.g., in Fall for an academic year period) and has a change in salary (not an SSI, FMI, Market or Equity increase, or range elevation) in the subsequent term, process a DTA/APT and enter 'REVISED CONTRACT' in Employment History Remarks.
For employees whose prior appointment had permanent status:
Employees appointed via the DTA/APT subsequent to an appointment with permanent status may lose entitlements associated with the permanent status. Enter ’PER EE REQUEST’ in Employment History Remarks and enter 'N' in Probationary Period Code. Otherwise, process a Reassignment with Probationary Period Code and Date as 'P mm/dd/ccyy' or 'Q PERM'.
If the employee's collective bargaining contract provides retreat rights to their prior classification with permanent status, indicate the relevant article in Employment History Remarks. For example, 'ARTICLE 9.38'. Probationary Period Code and Date would remain as completed as 'P mm/dd/ccyy' or 'Q PERM'.
If the employee's temporary reassignment/reclass is only being extended, process a DTA/EXT.
If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, Empl_Class must be 3 - Temp 3 Year. For more information, refer to Technical Letter HR/EHDB 2004-01.
If Retirement Account Code is ’NM’, enter ’OUTSIDE PERS’ in Employment History Remarks (NM must be justified)If retired from CalPERS, set Empl_Class to E - Rehired Annuitant or F - FERP as appropriate.
If the employee is retired but is working in a non-CalPERS position, refer to the audit instructions for action RET.
Empl_Class must equal 3- Temp 3 Year, B - Intermittent, H- Temporary
The duration of a temporary reassignment/reclass action (XFR), may not exceed beyond the original temporary appointment. Refer to rules for XFR transactions.