CHRS Knowledge Base

Compensatory Time Off User Guide

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Compensatory Time Off Enrollment

User Guide

Last Revised: 11/16/22

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Document Title: Compensatory Time Off Enrollment User Guide
Author: CHRS Project Area
File Reference: Compensatory Time Off Enrollment User Guide

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Page ii

Table of Contents Page

1.0 Process Overview .................................................................................................................................... 4

2.0 Process Prerequisites............................................................................................................................... 4

3.0 Comp Plan Enrollment.............................................................................................................................. 4

3.1 Create new Comp Plan Enrollment row................................................................................................. 4

3.2 Update existing Comp Plan Enrollment row .......................................................................................... 4

3.3 Delete an existing comp plan enrollment row ........................................................................................ 5

4.0 Process Output ........................................................................................................................................ 5

5.0 Testing ..................................................................................................................................................... 5

6.0 Appendix .................................................................................................................................................. 5 6.1 CTO Plan Enrollment Criteria................................................................................................................ 5

Page iii

1.0 Process Overview

Please refer to the Guidelines for Creating Accessible Documentation, for standards to follow when using this template to create accessible documentation. Please delete this text before starting your document. <Start text here

2.0 Process Prerequisites

Inputs, dependencies, security roles, training requirements

  • Compensatory Time is entered on the timesheet using process 75. Balances are adjusted using the same business process, but with administrator role and appropriate TRCs.
  • Time can be viewed using the timesheet viewer
  • Balances are available through balance inquiry
  • In order to correct history, appropriate security must be granted

3.0 Comp Plan Enrollment

3.1 Create new Comp Plan Enrollment row

  1. Sign in as administrator
  2. Navigate to Main Menu > Time and Labor > Enroll Time Reporters > Comp Plan Enrollment
  3. Enter search criteria
  4. Click Search
    1. Select appropriate entry from list
  5. OPTIONAL - Create new effective dated row if one is already present.
    1. If no row is present, update the effective date if needed.
  6. OPTIONAL – Update the existing CTO Plans. See appendix 6.1 for eligibility details
  7. OPTIONAL – Add a CTO Plans. See appendix 6.1 for eligibility details
  8. Click Save

3.2 Update existing Comp Plan Enrollment row

  1. Sign in as administrator
  2. Navigate to Main Menu > Time and Labor > Enroll Time Reporters > Comp Plan Enrollment
  3. Enter search criteria
  4. Check the “Correct History” box.
  5. Click Search

a. Select appropriate entry from list

  1. OPTIONAL – Navigate to required row using arrow buttons
  2. OPTIONAL – Update the existing CTO Plans. See appendix 6.1 for eligibility details
  3. OPTIONAL – Add a CTO Plans. See appendix 6.1 for eligibility details
  4. Click Save

3.3 Delete an existing comp plan enrollment row

  1. Sign in as administrator
  2. Navigate to Main Menu > Time and Labor > Enroll Time Reporters > Comp Plan Enrollment
  3. Enter search criteria
  4. Check the “Correct History” box.
  5. Click Search

a. Select appropriate entry from list

  1. OPTIONAL – Navigate to required row using arrow buttons
  2. Click the “-“ button to delete the row.
  3. Click Save

4.0 Process Output

Where does the data go, what are the next steps?

Reporting info – Data validation steps?

5.0 Testing

Where to find the test scripts for this (UFT)

6.0 Appendix

Useful tables, glossaries, translations

6.1 CTO Plan Enrollment Criteria

If Employee Posesses these Criteria Enroll them in this plan
Workgroup Union
Code
FLSA
Status
Empl_Type Work Schedul
e
Job
Codes
Comp Time Plan CSU
Description
SAL ADMIN C99 NonExemp
t
Salaried Alternate Any ADO_C99 Additonal Day
Off (ADO)
BRIDGE
SAL ADMIN
SAL CSEA
R02, R05,
R07,
R09
Any Salaried Alternate Any ADO_CSUEU
SAL R04 R04 Any Salaried Alternate Any ADO_R04
SAL R06 R06 Any Salaried Alternate Any ADO_R06
HRLY
ADMIN
SAL ADMIN
C99 NonExemp
t
Any Any Any CTO_C99 Comp Time
(Usual Comp Time - entered by employee, no rule generation)
HRLY CSEA
SAL CSEA
R02, R05,
R07,
R09
NonExemp
t
Any Any Any CTO_CSUEU
HRLY
ADMIN
SAL ADMIN
STUDENTS
BRDG_STU
D
STDNT_POS
E99 NonExemp
t
Any Any Any CTO_E99
HRLY R04
SAL R04
R04 NonExemp
t
Any Any 2627,
2628
2630,
2632
2634,
2635
2896,
2891
3078,
3079
3080,
9164
CTO_R04
HRLY R06
SAL R06
R06 NonExemp
t
Any Any Any CTO_R06
HRLY R08
SAL R08
R08 Any Any Any Any CTO_R08
HRLY R10
SAL R10
R10 Any Any Any Any CTO_R10
SAL R11 R04 Any Salaried Any Any ETO_R11 Equivalent Time
Off (ETO)
BRDG_STU
D
SAL ADMIN
HRLY
ADMIN
STDNT_POS
STUDENTS
E99 NonExemp
t
Any Any Any HC_E99 Holiday Credit (worked on holiday - Straight Time)
Can be in hours.
Need specific
Job Codes
HRLY R01
SAL R01
R01 NonExemp
t
Any Any Any HC_R01 Didn't work on holiday - in units
HRLY R08
SAL R08
R08 NonExemp
t
Any Any Any HC_R08 Didn't work on holiday - in units
SAL ADMIN C99 NonExemp
t
Any Any Any HW_C99 Holiday CTO (Worked on the holiday - Nonexempt Prem, Exempt Straight) Full-time. No rule generation
SAL CSEA
HRLY CSEA
R02, R05,
R07,
R09
Exemp
t
Any Any Any HW_CSUEU Exempt use different TRCs for FLSA
SAL CSEA
HRLY CSEA
R02, R05,
R07,
R09
NonExemp
t
Any Any Any HW_CSUEU_N
BRDG_STU
D
HRLY
ADMIN
STDNT_POS
STUDENTS
E99 NonExemp
t
Any Any Any HW_E99
HRLY R03
SAL R03
R03 Exemp
t
Any Any Any HW_R03 Exempt use different TRCs for FLSA
HRLY R04
SAL R04
R04 Exemp
t
Any Any Any HW_R04 Exempt use different TRCs for FLSA
HRLY R06
SAL R06
R06 NonExemp
t
Any Any Any HW_R06
HRLY R10
SAL R10
R10 NonExemp
t
Any Any Any HW_R10
HRLY R13
SAL R13
R13 Any Any Any Any PTO_R13 Personal Time
Off

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