Overview
This job aid shows timekeepers and payroll staff how to enter time for employees.
Background
- Timekeepers and payroll staff use the same procedure, but payroll has access to more employees.
- If payroll staff approve time entries, they use the same approval process as managers.
Enter Time
Step 1: Navigate to Timesheet.
- Menu > Manager Self Service > Time Management > Report Time > Timesheet
Step 2: Search for employees:
- Enter selection criteria.
- Click Get Employees.
- Optional: After you enter criteria, you can click Save Criteria. The next time you navigate to this page, the criteria will be preset.
- Employees are displayed in the Time Summary table. You might need to scroll down. To see them.
Step 3: Click an employee’s name.
- The Timesheet opens for that employee.
Step 4: Use the links to select the timesheet to edit:
- Select the week.
- Select the employee.
Step 5: Enter time:
- Select the Time Reporting Code.
- Enter the number of hours.
- Click Submit.
- IMPORTANT – ADO is additional day off earned. ADOT is additional day off taken. If the TRC is ADO or ADOT, enter a “1” to indicate that a single day of ADO was earned or taken.
- See Appendix: List of Timesheet TRCs for more information.
Step 6: Review the Reported Time Status.
- Optionally add comments
- View exceptions
Correct Time Entries
Use this procedure if you need to correct an existing time entry.
Step 1: Click the minus button to delete the incorrect row.
Step 2: Enter the correct times for the week.