Overview
This job aid shows campus central administrators, HR/Payroll how to view and revoke absence approval delegation.
Background
- When managers are unavailable to approve or cancel absences, time, an administrator can delegate their employees' time and absence requests to another approver for a specified time interval.
- Administrators can use the Administer Delegation page to review the status of current and past delegation requests.
- Delegations end automatically at the end of the delegation period.
- If that delegation needs to end for any reason before the end of the time interval, an administrator can revoke it.
- Examples:
- Manager returns from leave early and can resume approval duties.
- Original proxy approver becomes unavailable so delegation must be revoked before assigned to a new proxy approver.
View delegations
Step 1: Click the Navbar button to open the menu.
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Step 2: Navigate to Administer Delegation.
- Menu >Workforce Administration >Self Service Transactions >Approvals and Delegation > Administer Delegation
Step 3: Enter search criteria. An unconstrained search can affect system performance.
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Step 4: Click Search.
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Step 5: To see all the columns, click the Play button.
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The Administer Delegation page shows a history of delegations and their corresponding statuses. You can use this page to view or revoke delegations.
All the columns are displayed:
- Description: Approval delegation description
- Delegator: Employee ID of the approver who is unavailable
- Name: Name of the delegator
- Proxy: Employee ID of the proxy approver
- Name: Name of the proxy approver
More columns:
- From Date: Begin delegation interval
- To Date: End delegation interval
- Request Status: Current status of the request: Accepted, ended, rejected, revoked, submitted
- Delegation Status: Active or inactive
- Notify Delegator: This feature is currently unavailable.
Revoke delegations
Step 1: Select the delegation.
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Step 2: Click Revoke.
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Step 3: Click Yes - Continue.
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Step 4: Click OK.
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The delegation has been revoked.
End of article
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