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Master Payroll Certification User Guide

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Master Payroll Certification

User Guide

Last Revised: 11/16/22

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Document Title: Master Payroll Certification User Guide
Author: CHRS Project Area
File Reference: Master Payroll Certification User Guide

Revision History

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8/23/21 Dave Weiler Document Creation All

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Page ii

Table of Contents Page

1.0 Process Overview .................................................................................................................................... 4 2.0 Process Prerequisites............................................................................................................................... 4

3.0 Process Steps ............................................................................................ Error! Bookmark not defined.

3.1 Step 1..................................................................................................... Error! Bookmark not defined.

3.2 Step 2..................................................................................................... Error! Bookmark not defined.

3.2.1 Sub Step ......................................................................................... Error! Bookmark not defined.

4.0 Process Output ........................................................................................................................................ 8

5.0 Testing ..................................................................................................................................................... 8

6.0 Appendix .................................................................................................................................................. 8

Page iii

1.0 Process Overview

Please refer to the Guidelines for Creating Accessible Documentation, for standards to follow when using this template to create accessible documentation. Please delete this text before starting your document. <Start text here

2.0 Process Prerequisites

Pay Run IDs must be created as per the processes defined in the Business Process Guide 075 – Time Entry, Approvals, and Exceptions. Review the MPC Process Flow for the process overview.

To execute the MPC Reconciliation Report process, a PDC1500-4 report from the period to be reconciled must be generated from PIMS and exported. It should not be modified in any way from the export.

3.0 Business Processes

3.1 Open an Initial Run of the MPC Process

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID. If needed, create a new run control ID as per your campus procedure.
  4. Click “Search”
  5. Enter a Business Unit
  6. Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Ensure that the “Initial Run Open” box is checked.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

3.2 View MPC Report

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU MPC Report
  3. OPTIONAL – Enter Search Criteria
  4. Click the Search button
  5. OPTIONAL – Select the report row returned.
  6. OPTIONAL – Use the filters to filter the results
  7. Review the data returned and make corrections as per campus business process.
  8. OPTIONAL – Click on the “Comp Link” link to view compensation information from Job Data.

3.3 Cancel an Initial run of the MPC Process

If changes are made in the system that need to be captured in the MPC process, but have not been, the process needs to be cancelled and re-opened.

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID.
  4. Click “Search”
  5. OPTIONAL - Enter a Business Unit
  6. OPTIONAL - Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Click on the “Initial Run Cancel” checkbox.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

3.4 Close an initial run of the MPC Process

The initial MPC process must be closed before the final process can be opened and the reconciliation performed.

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID.
  4. Click “Search”
  5. OPTIONAL - Enter a Business Unit
  6. OPTIONAL - Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Ensure that the “Initial Run Close” checkbox is checked.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

3.5 Open a final run of the MPC Process

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID.
  4. Click “Search”
  5. OPTIONAL - Enter a Business Unit
  6. OPTIONAL - Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Ensure that the “Final Run Open” checkbox is checked.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

3.6 Run Reconciliation process

A final run must be opened prior to running the reconciliation process.

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run Reconciliation Report
  3. Enter a run control ID. If needed, create a new run control ID as per your campus procedure.
  4. Click Search
  5. Enter a Pay Run ID
  6. OPTIONAL – Enter a Business Unit
  7. Click the “Add Attachment” button
  8. Click the “Choose File” button
  9. Select the PDC1500-4 report output file to be uploaded.
  10. Click “OK”
  11. Click the “Upload” button
  12. OPTIONAL – Uncheck the “Differences Only” box to generate a report which has all employees on it rather than a report which only shows discrepancies between PS & SCO pay.
  13. OPTIONAL – Enter department IDs to bound the report results to specific departments.
  14. OPTIONAL – Enter Units to bound the report results to employees in specific Units.
  15. Click the “Run” button
  16. Click “OK”
  17. Ensure that the job runs to success.

3.7 View results of the reconcilation process

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU MPC Report
  3. OPTIONAL – Enter Search Criteria
  4. Click the Search button
  5. OPTIONAL – Click the “Run PDF” button to generate a PDF copy of the report.
  6. Review the results for discrepancies and make corrections as per campus procedures.

3.8 Cancel a final run of the MPC Process

If changes are made in the system that need to be captured in the MPC process, but have not been, the process needs to be cancelled and re-opened.

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID.
  4. Click “Search”
  5. OPTIONAL - Enter a Business Unit
  6. OPTIONAL - Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Click on the “Final Run Cancel” checkbox.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

3.9 Close a final run of the MPC Process

The initial MPC process must be closed in order to finalize the MPC Reconciliation results and prevent further changes.

  1. Sign in as a Payroll Administrator
  2. Navigate to Main Menu > Time and Labor > CSU Time and Labor > CSU Run MPC Process
  3. Enter a run control ID.
  4. Click “Search”
  5. OPTIONAL - Enter a Business Unit
  6. OPTIONAL - Enter a Pay Run ID associated with an MST pay group.
  7. OPTIONAL – Enter an ACD Pay Run ID, if ACD employee data is required along with this period.
  8. Ensure that the “Final Run Close” checkbox is checked.
  9. Click “Run”
  10. Click “OK” on the Process Scheduler Request page.
  11. Ensure that the job runs to success.

4.0 Process Output

Where does the data go, what are the next steps?

Reporting info – Data validation steps?

5.0 Testing

Where to find the test scripts for this (UFT)

6.0 Appendix

Useful tables, glossaries, translations

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