This job aid shows payroll administrators how to view absence balances for active employees.

• Select employees
• View absence balances

The page displays a set of employees by default. You can select one or multiple employees from this list.

Step 1: Navigate to Balance Inquiry Payroll.

• Menu >Global Payroll & Absence Mgmt >CSU Absence Mgmt >CSU Payroll Balance Inquiry

Step 2: On the Payroll Balance Inquiry page select the As Of Date.

Step 3: Select filter criteria:

• Bus Unit
• Employee
• Job Code
• Dept ID
• Pay Group
• Unit
• Union Code
• Eligibility Group
• Reports To

Guideline: If you run the search without filters, the search will take a long time. The filters reduce the search to a manageable number of returns.

Step 4: Click Refresh Employees.

Step 5: Select employees:

• Select individual employees.
• Select All.
  • Click Select All to select all direct reports (at the bottom of the page).

Step 6: Click Continue.

• Absence Balances are displayed.

Use the Year-End Projection report to track forfeitures and excess vacation.

Step 1: View Absence Balances.

1. Review Sick, Vacation, and Personal Holiday balances.
2. Optional: Click Details to view details for a single employee.
3. Optional: Click the link to view the Graduated Vacation Chart.

Step 2: Click each tab to view:

• Compensatory Time balances
• Service Accrual balances
• PTO balances
• ETO balances

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