• When an employee's work schedule differs from the standard Monday to Friday 8 hours per day schedule, the total number of hours worked in the month may be different than the State Controller's Office (SCO) monthly payment for salaried employees. When hours worked are in excess of the standard hours for the month, an excess (plus) balance is created. When hours are less than the standard month, it results in an excess (minus) balance.
• At the end of each pay cycle, if a plus balance* exists, Payroll must process payment for those hours in the following month. Minus balances will carry forward each month and will be offset by any plus hours worked in subsequent pay periods in that calendar year. All minus balances at the end of each calendar year must be reconciled. Employees may use accrued leave (e.g. vacation, compensatory time off, etc.) to offset deficit balances. If no leave balance exists, employees will docked or an accounts receivable established for repayment.
• Payroll must review and process payments on a monthly basis for all non-exempt employees with plus balances except for SUPA/Unit 8. Note that in order for the system to accurately calculate Excess Plus/Minus balances, it is important that all alternative schedules are properly maintained in the system.
• For SUPA/Unit 8 employees, monthly excess balances are accumulated and carried forward to offset deficit hours. There are no payouts of excess hours until the end of the calendar year.

Step 1: Open the Navbar button.

Step 2: Navigate to Global Payroll & Absence Mgmt > CSU Absence Mgmt > CSU – AM Inquiry > CSU Absence Management Reports

Step 3: Enter your run control ID. If you do not have one, click Add a New Value to create one.

Step 4: Complete Search fields:

• Business Unit: Required
• Empl ID
• Empl Rcd#
• CSU Unit
• Department
• Period ID
• Ending Period ID: Leave as is.

Step 5: Click the link for the Excess Plus/Minus - Positive report. Do not click the check box unless you want to download the report in CSV format.

Step 6: Review the report results.

If you find errors, copy the Employee ID, the Excess Balance, and the Calendar ID

Step 7: Navigate to Menu > Global Payroll & Absence Mgmnt > Absence and Payroll Processing > Review Absence /Payroll Info > Results by Calendar Group

Step 8: Search for the employee.

1. Enter the Empl ID.
2. Enter the Calendar Group ID.
3. Click Search.

Step 9: Open the Accumulators tab.

Step 10: Click View All to see all the entries for the month.

Step 11: Review the entries to determine if the there is an excess balance.

Step 12: Open the employee's work schedule. For more information, see: Assign Work Schedules.

Step 13: Compare the employee's scheduled hours with the employee's scheduled hours. If the employee works outside those scheduled hours, the employee received excess plus balance.

Step 14: if the excess is in error, you need to adjust absences. To adjust absences, see: Adjust Absences.

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