-Enter 'ADDL POSITION' in Employment History Remarks.
-Retirement System Account Code must be 'N' or 'NM' due to the retirement deduction (code 003).
-The employee’s annual salary shall be paid in twelve equal installments, adjusted for general salary increases.
If the employee (with approval from the campus President) elects to discontinue participation in the program, process a XFR/VOL and remove Duration of Appointment and Appointment Expiration Date and change EMPL_CLASS to the appropriate value. In addition, the campus payroll department must notify both CalPERS Membership Division and Health Benefits Division that the employee is no longer participating in the program.
If the employee retires under provisions of the program, or is otherwise separated (resignation, death, etc.), HR Letter Authorization should be deleted and EMPL_CLASS should be set to xxxxx on the retirement/separation action/reason.
Employees on PRTB may be granted a partial leave without pay.
Refer to the collective bargaining agreement for Unit 3 and the faculty salary program processing web page for additional information.
EMPL_CLASS must equal P - Pre-Retirement Timebase Change.
FTE must be reduced by 2/3, 1/2 or 1/3 per the MOU.
Base Pay remains the same at the pre-PRTB salary.
When an PAY/PRT is processed, HR Letter Authorization must be set to 7552. This must remain on the employee’s record through all subsequent action/reason unless the employee discontinues participation in the program.
Duration of Appointment and Appointment Expiration Date cannot exceed 5 years from the PRTB effective date.
If the employee discontinues participation and does not separate, EMPL_CLASS must not equal P - Pre-Retirement Timebase Change.
Sabbatical Leave Eligibility Month and Year and Difference in Pay Eligiblity Month and Year must be 99. Employees on PRTB are not eligible for sabbatical leave or a difference in pay leave.
The State Controller’s Office, Payroll Services will calculate and deduct the code 003 retirement deduction (adjusted for OASDI if appropriate) each pay period an employee participates in the PRTB program. The selection criteria is the presence of 7552 in HR Letter Authorization on the employee’s database record.
The PAY/PRT must be keyed before the last Friday prior to Master Payroll cut-off for the code 003 deduction to be taken for the current pay period. If keyed later, two code 003 arrears deductions will automatically be established by Payroll Services for the next pay period.
The campus should not submit a F674 document for the Code 003 deduction unless the employee (1) is placed on the program retroactively or (2) has had a noncompensable absence (dock) during a pay period.