HIR-APT

Updated on Jan 14, 2026

Hire for initial CSU appointment.

Field Characteristic

Description

Action:

HIR

Reason:

APT

Descr:

Appointment

Descrshort:

Appointmnt

General Information:

Used to appoint an employee that is new to the CSU and has no previous employment record on this campus database or on PIMS. Includes temporary, permanent, probationary and tenure track appointees, as well as Rehired Annuitants and FERP participants. In addition, use this action/reason for At Will appointments such as management (MPP) and Executive (M98) appointees serving at the pleasure of the campus President, the Chancellor or the Trustees.
NOTE: The term permanent appointee confers no particular status to the employee.
Refer to the Immigration Reform and Control Act of 1986 for information on verifying employment eligibility.
Written approval from CalPERS is required when an employee wants to rescind his/her retirement. Campuses are required to maintain the written authorization from CalPERS on file. This action/reason can only be used under this circumstance if the employee was employed at another campus or agency covered by CalPERS. Otherwise a REH/REH would be used.
CSU Faculty action if this is a tenured appointment.
Employee must be new to this campus and not an employee prior to conversion to PeopleSoft.
Rehired Annuitants and FERP participants qualify for this action/reason if their prior employment was not at your campus. The employee may have retired from another CSU campus, another agency administered by CalPERS or the State Teachers Retirement System, otherwise a REH/REH would be used.
Employees on J-Visa cannot be hired permanently.
Job Codes 2360/2361 may not be temporary appointments per Technical Letter 79-04.
The expiration date of appointment must be in compliance with the appropriate MOU for represented employees, or other employment agreement for non-represented employees.
The type of Agency and the FICE code (School Code) for higher education agencies, from which the employee was recruited, must be entered for all full-time faculty appointments.
The 4 types of appointments must be distinguished by Empl_Class as follows:

-Regular and continuous: G-Regular
-Temporary: 3 - Temp 3 Year, B- Intermittent, H-Temporary
-Special or Immediate Pay: T-Immediate Pay
-Rehired Annuitant: E-Rehired Annuitant

PIMS Mapping:

CSU PIMS Code	CSU Element Type	CSU Extra Data	CSU Empl Roll
A50	P	1	R
A52	P	1	T
A54	P	1	I
A56	P	1	E

LEGEND:
REQUIRED = Must be populated for the PPT, either by manual entry ('E') or derived from elsewhere ('D')
CONDITIONAL = May or may not be needed for PPT depending on the specific transaction
X = Indicator for Required or Conditional data.
E = Data in this field is manually entered (if known).
D = Data in this field is derived from elsewhere (if known).

Page/Tab	Field	Required	Conditional	Note
Work Location	HR Status	X		System Generated
	Payroll Status	X		System Generated
	Effective Date	X		Defaults to current date, may be overridden/changed
	Effective Sequence	X		Default to 0
	Job Indicator	X		Default to primary job
	Action	X		HIR
	Reason	X		APT
	Expected Job End Date		X	If this is a temporary appointment
	Position Number	X
	Regulatory Region	X		Default to USA
	Business Unit	X		Default
	Date Created	X		Default to current date
	Position Entry Date	X		Default to Job Effective Date
	Company	X		Auto populate from Position Management
	Department	X		Auto populate from Position Management
	Department Entry Date	X		Default to Job Effective Date
	Location	X		Auto populate from Position Management
	Establishment ID	X		Auto populate from Position Management
	Position Override		X
Job Information	Empl Class	X
	Standard Hours	X		Auto populate based on FTE
	FTE	X
	Contract Number		X	Used for Temporary Faculty
	Job Code	X		Auto populate from Position Management
	Entry Date	X		Auto populate from Position Management
	Reports To	X		Auto populate from Position Management
	Regular Temporary	X		Auto populate from Position Management
	Full/Part	X		Auto populate from Position Management
	FLSA Status	X		Auto populate from Position Management
Job Labor	Union Code	X		Auto populate from Position Management
Payroll	Payroll System	X		Default, system generated
	Absence System	X
	Pay Group	X
	Holiday Schedule	X		Default to HOL
	Employee Type	X
	FICA Status	X		Default to Subject
	Tax Location	X		Auto populate from Position Management
	Absence Mgmt Pay Group	X		Refer to FLSA and Union Code
	Use Pay Group Eligibility	X		Default to Checked
	Use Pay Group Rate Type	X		Default to Checked
	Use Pay Group As of Date	X		Default to checked
Salary Plan	Salary Administration Plan	X		Auto populate from Position Management
	Grade	X		If this is a tenured/tenured track faculty appointment
	Grade Entry Date	X		Auto populate from EFF date from Job
	Step		X	Used for Unit 8 step structure only
	Step Entry Date		X	Default if step is entered
CSU Job	PPT Status	X
	PPT Run Date	X		Default to current date
	Probation Code	X
	Prob End Date		X	If eligible for probation.
	Anniversary Code	X
	Anni Month/Year		X	If eligible for Anni Code
	Retirement Code	X
	Pay End Date		X	Enter if immediate pay
	Legal Reference		X	If a rehired annuitant
	Red Circle Rate		X	Enter if salary is above maximum
	AY Dur of App		X	If temporary faculty appointment
	Empl History Remarks		X
	Unit	X		Auto populate from Position Management
	Work Study Type	X		For a Work Study classification only
	Primary Fund	X		Auto populate from Position Management
	PPT Processing Comment		X
Compensation	Rate Code	X
	Sequence	X		System generated, default to 0
	Comp Rate	X
	Currency	X		Default to USD
	Frequency	X		Default
	FTE Indicator		X	Default to 'Apply' from Position Management
CSU Faculty Job	Sabbatical Eligibility Month/Year		X	If this is a tenured/tenured track faculty appointment.
	FERP Eligibility End Date		X	If this is a tenured/tenured track faculty appointment.
	DIP Eligibility Month/Year		X	If this is a tenured/tenured track faculty appointment.
	Faculty SSI Remaining		X	If this is a tenured/tenured track faculty appointment.
	Faculty Fraction		X	If this is a faculty appointment
	Cumulative FMI Award		X	If this is a faculty appointment
Employment Data	Original Start Date	X		If the original start date is different from the effective date of hire (concurrent hire or rehire).
Employment Data Link/Time Reporter Data Link	Payable Time Start Date	X		Same as Effective Date
(Note: If not using batch processing, these fields must be manually entered. If using batch processing, then these fields are auto enrolled)
	Effective Date	X		Same as Effective Hire Date
	Time Reporter Status	X		Will Default to Active
	Send Time to Payroll	X		Will default to Checked
	Elapsed Punched Type	X		Populated by batch
	Work Group	X
	Task Group	X		CSU
	Task Profile ID	X		CSU
	Time Zone	X		Will default to PST

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