Overview
This job aid shows campus users how to complete the SSI/GSI Prob-to-Perm (L15) process.
This job aid is the starting point for working through the L15 process. It is a checklist with links to other documents with more details. When you finish a task, return to this document to check off the task you completed to keep track of your current progress. The checklist only works while the page is open, so if you close browser and return, the checklist will be reset
PIMS data files are loaded centrally (CSUHR03A). All campuses PIMS data will be contained in a single file. The data file is loaded to staging tables if another file is not in progress. If another file is in progress rows are written to a history table so that campuses can request previously loaded files at a future date. This feature allows campuses to work their data files independently of the file load schedule.
If the staging tables have been cleared by a campus, the central load (CSUHR03A) will load the staging tables for that campus. If a campus has not cleared their staging tables prior to the centralized load, or if they have prior data files that need to be worked first, the central load will not load the staging tables but will write history rows for that campus. When the Campus has cleared the staging tables, they will run (CSUHR03B) to pull the history rows from the initial load into the staging tables where validations will be done.
The system forces data files to be loaded in the order they were centrally uploaded. The campus can manually request staging table loads any time after the centralized data file has been uploaded using CSUHR03B.
The following diagram shows the process flow for the campus user.
- Open the CSUHR03B processing page to see whether you need to clear the staging tables.
- If clear, run the process to load history rows into the staging table.
- If not clear, go to Review Reconciliation.
- For detailed instructions, see: CSU Campus L15 Load.
- Open the Review Reconciliation Page
- Decide whether the file is Prob-to-Perm or SSI/GSI.
- For detailed instructions, see: L15 Review Reconciliation.
- Open the Prop-to-Perm exception record.
- Find errors
- Manually update Job Data
- Review the Load to Job Audit
- For detailed instructions, see: Prob to Perm Processing.
- Open CSU SSI/GSI data page
- Find Proposed or Approved rows
- Correct errors in job data
- Set proposed to approved
- Run CSUHR004 (Pay change update)
- Review SSI/GSI Retro exceptions
- Review SSI/GSI Loaded to job report
- For detailed instructions, see: CSU SSI/GSI Processing
Do not clear the staging table until you are absolutely sure all work has been completed.
- Select the run control.
- Run the CSUHR007 process.
- For detailed instructions, see: L15 Clear Staging Tables.
End of article
You are done. Great job!
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