This job aid shows Payroll staff how to process Catestrophic Leave in CHRS.
To process Catastrophic Leave in CHRS, you must:
Reduce the donor's balance
Step 1: Click the Navbar button.
Step 2. Navigate to Navigation: Global Payroll & Absence Management > Payee Data > Adjust Balances > Absences.
Step 3: Search for the donor employee
- Enter the donor's information.
- Click Search
Step 4: For the correct Empl Record, select the appropriate calendar period.
Step 5: Enter the Adjustment
- Select the appropriate absence element – CSU SCKAE (Sick) or CSU VACAE (Vacation).
- Enter the amount to be adjusted. The amount must be a negative value.
- Begin Date and End Date will default to the period dates, update if necessary.
- Click Save.
Step 6: Click the Notepad button to add a note.
A note is required for reporting purposes.
Step 7: Click Add a New Note.
Step 8: Enter the note information:
- Subject: CAT DONATION.
- Note Text: enter the number of hours donated and the recipient’s Name and EmplID.
Step 9: Click Save.
Step 10: Exit the page:
- Click Return to Note Selection Page to verify or add another note this adjustment.
- Click Previous Page to return to the Absence Adjustment page.
Increase the recipient's sick balance
Step 1: Click the Navbar button.
Step 2. Navigate to Navigation: Global Payroll & Absence Management > Payee Data > Adjust Balances > Absences.
Step 3: Search for the donor employee
- Enter the donor's information.
- Click Search
Step 4: For the correct Empl Record, select the appropriate calendar period.
Step 2: Enter the Adjustment
- Select absence element CSU SCKAE (Sick).
- Enter the amount to be adjusted. The amount must be a positive value.
- Begin Date and End Date will default to the period dates, update if necessary.
- Click Save.
Step 3: Click the Notes icon.
A note is required for reporting purposes.
- Click Add a New Note.
Step 8: Enter the note information:
- Subject: CAT RECEIVED.
- Note Text: enter the number of hours donated and the donor's Name and EmplID.
Step 9: Click Save.
Step 10: Exit the page:
- Click Return to Note Selection Page to verify or add another note this adjustment.
- Click Previous Page to return to the Absence Adjustment page.
Report the recipient’s usage of the donated hours
Step 1: Click the Navbar button.
Step 2: Navigate to Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Absence Event
Step 3: search for the recipient:
- Enter the employee’s information.
- Click Search
Step 4: Select the recipient's applicable employee record.
Step 5: Enter the recipient’s usage.
- Select the absence take CSU SCKAT.
- Select the Begin and End date.
IMPORTANT: Do not use CSU CATAT.
Step 6: Click Details.
Step 7: Click Absence Reason.
Step 8: Select the Absence Reason: Use FAM or SCK.
Do not use BRV - Bereavement.
Step 9: Optional: Click Comments to enter a comment.
Step 10: Click OK to return to the Absence Event page.
Step 11: Click Forecast.
Step 12: Click OK.
Step 13: Click Forecast Value tab.
Step 14: Verify the Forecast Value is ELIGIBLE. If the value is “NOT ELIGIBLE” there is a discrepancy. Before proceeding, review the entry and make the necessary corrections.
Step 15: Click Save.
End of article