Overview
This job aid shows Payroll administrators how to set a retro trigger to correct accruals for late absence entry.
Background
- If an absence-eligible hourly employee enters time after the absence processing has finalized for the month (5th business day of the following month), the system does not automatically re-calculate accruals for the employee.
- To resolve this problem, Payroll administrator can set a retro trigger, which causes the system to re-calculate accruals for that employee.
- You can set the retro trigger by creating, approving, then deleting an absence during the applicable time period.
If an employee keyed absence retroactively, and the date of the absence is before the campuses go-live date , the absence should not be entered and/or processed in the system.
Create a retro trigger
Step 1: Navigate to Absence Event.
- Menu > Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Absence Event
Step 2: Search for the employee.
Step 3: Update the From and Through dates.
- Set the From and Through dates to include the date for which you are going to create the absence.
Step 4: Click Refresh.
Step 5: Create an absence during the period of the late time entry.
- Select an Absence Take
- Select Begin Date
- Select End Date
Step 6: Click Forecast.
Step 7: Confirm that the Workflow Status is Approved.
- You might need to scroll to the right to see this column.
Step 8: Click Save.
Step 9: Click the minus button to delete the absence.
Step 10: Click OK.
Step 11: Click Save.
- You nave created a retro trigger.
End of Article
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