Close and Open the Calendar (CHRS Operations)

Updated on Sep 08, 2025

Overview

This article shows CHRS Operations how to close and open calendars. The following operations must be done in the correct order:

Close the current calendar
Run To Payroll for North America
Open the next calendar

Background

CSUPYNLT is a recurrence (run control) and not a JobSet. Peoplesoft has a process each month that clears out the run control which restricts the ability to setup a Job Set. With the Calendar Group having to be manually changed and run each month, a run control (recurrence) is the best course of action.

The reccurrence is controlled by CHRS Operations in regards to setting up, modifying, and stopping the CALC/RECALC and NLT Recurrence for calendar processing.

Each month during the closing of payroll, CHRS Operations must manually Finalize the period. When they do that they have to stop the recurrence and then reestablish the next period (Initialize and Calc). If this is not done, the payroll and absence calc will not process any data when the current pay period is finalized.

CHRS Security Roles

A Special Account has been created for this task. The information for that account is between CHRS Operations and HR/CHRS App Dev Team Members.

To complete these tasks, you need the following security roles assigned to your SSO account:

CHR_AM_Calc_Absence_Payroll
CHR_PT_Process_Admin
CHR_AM_Central_Config

When to close and finalize the calendar

Calendars are finalized by CHRS Operations for the current month, and the calendar for the upcoming month is opened on the fifth business day. For example, in May 2024, the pay period (PP) begins on May 1st. The April 2024 calendar will be closed and the May 2024 calendar will be opened on May 7th.

On that day, wait for the 10:00 am recurrence to complete before proceeding.

Payroll Calendar reference

To find when the Pay Period beings refer to the CSYOU Payroll Calendar.

The green box that says 'PP Begins' is the first business day the pay period begins.
Please note that if a 'Holiday' (blue box) falls when the 'PP Begins,' it should not be counted as a business day.
- Ex: July 2024, the 4th of July falls on a Thursday. The June calendar closing and July calendar opening will occur on Monday, July 8th.

Close the current calendar

Cancel CALC/RECALC and NLT Recurrence

Complete this procedure after the 10:00 am recurrence has completed.

You must be logged into CHRS with your Special Account.

Step 1: Open the Navbar button.

Step 2: Navigate to Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll.

Step 3: Enter the Run Control ID CHRS-OPS, then click Search.

Step 4: Confirm that the Calendar Group ID and boxes under Processing Phases and Options are grayed out.

Calculate Absence and Payroll - Google Chrome

Step 5: Open Process Monitor.

Step 6: In Process Monitor, click the green recurrence icon for the CSUPYNLT process.

Process Scheduler Request page showing recurrence icon

Step 7: In the Recurring Process/Job window,

Click the Stop button.
Click Return.

Recurrence is stopped. The current running process needs to be canceled.

Step 8: For the currently active CSUPYNLT process, click Actions > Update Process > Cancel Request.

Menu select: Actions, Update Process, Cancel Request

Step 9: Click Refresh until the Run Status is Cancelled.

Refresh button. Run Status is Cancelled.

You have stopped CALC/RECALC and NLT recurrence.

Run Cancellation

Step 1: If you are still on the Process Monitor page, click Go back to Calculate Absence and Payroll.

Otherwise navigate to Navigate to Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll.

Step 4: On the Calculate Absence and Payroll page, do the following:

Clear the Calculate and Recalculate All check boxes.
Select the Cancel check box.
Click Run

Step 5: On the Process Scheduler Request:

Select GP & AM Payroll Job.
Click OK.

Step 6: Open Process Monitor.

Step 7: Wait for the the run status to complete to success.

Run Identify and Calculate

Step 1: If you are Process Monitor, click Go back to Calculate Absence and Payroll. Otherwise, navigate to Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll

Step 2: Select the Calendar Group ID that you just cancelled.

The calendar was not open because you ran the cancellation.
Running Identify and Calculate reopens the calendar.

Step 3: Run the process with Identify and Calculate options.

Select Identify and Calculate options.
Click Run.

Step 4: On the Process Scheduler Request, select GP & AM Payroll Job, then click OK.

Step 5: Open Process Monitor.

Step 8: Wait for the the run status to complete to success.

Finalize the Calendar

Step 2: Select the current Calendar Group ID.

Step 3: Select Finalize, then click Run.

Step 4: On the Process Scheduler Request page, select the GP & AM Payroll Job, then click OK.

Step 5: Open Process Monitor.

Step 6: Wait for the the run status to complete to success.

Step 7: Log out of your Special Account.

Run To Payroll for North America

You must be logged into CHRS with your normal SSO account.

Step 1: Open the Navbar button.

Step 2: Navigate to: Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Absence Conversion Processing > To Payroll for North America

Step 3: Select the Calendar Group ID that you just finalized.