This job aid shows managers and timekeepers how to view work study time reports.

Action, Information

Step 1: Navigate to CSU Work Study Balance.

• Menu > Manager Self Service > CSU Manager Self Service > CSU Work Study Balance

The page opens, displaying the business unit and pay period.

• Begin date and end date based on employee data submitted for that month.

Step 2: Review the work study balances of the employees:

• Empl ID: CHRS Employee ID
• CS ID: Campus Solution employee ID
• Empl Record: employee record
• Last Name: Employee's last name
• First Name: employee's first name
• HR Status: Active or Inactive
• Job Code: Employee's job code
• Job Title: Employee's job title
• Compensation Rate: pay rate

Information: Highlighted rows indicate that the Estimated Award Remaining is $800 or less.

• Dept ID: Department ID
• Department Name: Department name
• WS Accepted Amount by Employee: Work Study Accepted Amount by the Employee
• Award Paid Amount by Job: Award Paid to the Student in that Job (reflected after Pay tape is loaded)
• Total Award Paid by Employee: If an employee has multiple jobs then this field shows the total paid amount for the all the jobs combined
• Actual Award Remaining Amount:  The actual award amount remaining for the employee.
• Estimated Gross by Job This Pay Period: The estimated gross based on the Payable time for that employee in the Pay period for that Job
• Estimated Gross by Employee: the estimated gross based on the Payable time for that employee in the Pay period for all the Jobs combined
• Estimated Award Remaining: The estimated award remaining for the Employee (Award Amount - Total Award Paid by Employee - Estimated Gross by Employee)

 Step 3: Click the Grid icon and then select Download Work Study Balances Table to Excel.

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