CHRS Knowledge Base

Request Absence for Employee (Manager)

Updated on

Request absence for an employee

Overview

This job aid shows managers how to request an absence for an employee.

Request absence for an employee

Step 1: Open the Manager Self Service Homepage. If you have access to multiple Homepages, select Manager Self Service from the Homepage menu.

Manager Self Service

Step 2: Select the Team Time tile.

Team Time tile

Team Time opens.

Step 3: From Team Time, click Request Absence.

Request Absence

Step 4: Select the employee to request the absence for.  You can select multiple employees.

Employee check box

Step 5: Click Continue.

Continue

Step 6: Select the Absence Name.

Absence name field

Step 7: Complete the request fields:

  1. *Begin Date.
  2. End Date.
  3. Verify the Duration.
  4. Enter Comments if needed.

Partial Days: To enter a partial day, select the Partial Days section.

Request absence fields
Expand only if you need to request partial days off

For hourly employees who are eligible for absence management and faculty might you can use partial days to calculate the number of hours requested.

Step 1: Click Partial Days.

Partial Days: None link

Step 2: Select which days are partial days.

  • All Days
  • End Day Only
  • Start Day Only
  • Start and End Days
Partial Days menu

Step 3: Enter the number of hours that you are requesting off on the partial days.

Duration in hours

Step 4: Click Done.

  • If you select Start and End days, you can specify separate durations for each.
  • The system updates your Duration total based your selections.
Done

Step 8: If the Forecast button is visible, click it. Otherwise, skip this step. The Forecast button is visible only for absences that can accrue.

  • If eligible, you can submit.
  • If not eligible, you cannot submit.  
  • Your employee’s accrued hours are displayed in the Balance Information section.
Forecast button

Step 9: Click OK if the forecast was successful. If you see a message that indicates you do not have enough balance, then you can cancel or adjust the dates to be within the amount of time.

  • Open View Balances to view your employee’s sick leave, personal holiday, and vacation balances.
  • You can reduce the requested absence, then re-check eligibility.
Successfully Forecasted - You have enough balance to cover this Absence Request.

Step 10: Select the workflow to process the approval. Workflow details in the table below.

Workflow Description
Request as Employee  When this is done by the approver of the employee the absence requests is automatically approved
Request as Manager When this is done by the approver of the employee the absence requests is routed to that approvers manager and is NOT automatically approved
Approval workflow selection

Step 11: Optional: Click Add Attachment to add documentation.

Step 12: Select Submit.

Submit

Step 13: Select Yes to submit the request.

Submit yes or no

Your request is submitted.

To request another absence for the same employee, repeat the procedure.

End of Article

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Previous Article (job aid) Cancel Employee Absence (Manager)
Next Article (job aid) View Team Absence Balances (Manager)
Do you need an article? Contact Us