Request Absence for Employee (Manager)

Updated on Apr 03, 2025

Request absence for an employee

Overview

This job aid shows managers how to request an absence for an employee.

Request absence for an employee

Step 1: Open the Manager Self Service Homepage. If you have access to multiple Homepages, select Manager Self Service from the Homepage menu.

Step 2: Select the Team Time tile.

Team Time opens.

Step 3: From Team Time, click Request Absence.

Step 4: Select the employee to request the absence for. You can select multiple employees.

Step 5: Click Continue.

Step 6: Select the Absence Name.

Step 7: Complete the request fields:

*Begin Date.
End Date.
Verify the Duration.
Enter Comments if needed.

Partial Days: To enter a partial day, select the Partial Days section.

Expand only if you need to request partial days off

For hourly employees who are eligible for absence management and faculty might you can use partial days to calculate the number of hours requested.

Step 1: Click Partial Days.

Step 2: Select which days are partial days.

All Days
End Day Only
Start Day Only
Start and End Days

Step 3: Enter the number of hours that you are requesting off on the partial days.

Step 4: Click Done.

If you select Start and End days, you can specify separate durations for each.
The system updates your Duration total based your selections.

Step 8: If the Forecast button is visible, click it. Otherwise, skip this step. The Forecast button is visible only for absences that can accrue.

If eligible, you can submit.
If not eligible, you cannot submit.
Your employee’s accrued hours are displayed in the Balance Information section.

Step 9: Click OK if the forecast was successful. If you see a message that indicates you do not have enough balance, then you can cancel or adjust the dates to be within the amount of time.

Open View Balances to view your employee’s sick leave, personal holiday, and vacation balances.
You can reduce the requested absence, then re-check eligibility.

Successfully Forecasted - You have enough balance to cover this Absence Request.

Step 10: Optional: Click Add Attachment to add documentation.

Do not edit the Workflow area. The default workflow sends the request as the Employee. Since you are the manager, the request is automatically approved. If you select the Manager workflow option, there is a chance that the approval can be sent to the wrong recipient.