Request absence for an employee
Overview
This job aid shows managers how to request an absence for an employee.
Request absence for an employee
Step 1: Open the Manager Self Service Homepage. If you have access to multiple Homepages, select Manager Self Service from the Homepage menu.
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Step 2: Select the Team Time tile.
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Team Time opens.
Step 3: From Team Time, click Request Absence.
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Step 4: Select the employee to request the absence for. You can select multiple employees.
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Step 5: Click Continue.
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Step 6: Select the Absence Name.
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Step 7: Complete the request fields:
- *Begin Date.
- End Date.
- Verify the Duration.
- Enter Comments if needed.
Partial Days: To enter a partial day, select the Partial Days section.
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For hourly employees who are eligible for absence management and faculty might you can use partial days to calculate the number of hours requested.
Step 1: Click Partial Days.
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Step 2: Select which days are partial days.
- All Days
- End Day Only
- Start Day Only
- Start and End Days
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Step 3: Enter the number of hours that you are requesting off on the partial days.
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Step 4: Click Done.
- If you select Start and End days, you can specify separate durations for each.
- The system updates your Duration total based your selections.
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Step 8: If the Check Eligibility button is visible, click it. Otherwise, skip this step.
- If eligible, you can submit.
- If not eligible, you cannot submit. , Check Eligibility: If this button is visible, you must select Check Eligibility before you submit.
Guidelines
- Important: Do not edit the Workflow area.
- The Check Eligibility button is displayed only if the employee must accrue the absence type.
- Your employee’s accrued hours are displayed in the Balance Information section.
- Open View Balances to view your employee’s sick leave, personal holiday, and vacation balances.
- You can reduce the requested absence, then re-check eligibility.
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Step 9: Select Submit.
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Step 10: Select Yes to submit the request.
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Your request is submitted. If you are the approver for this employee’s absence requests, the request is automatically approved.
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