This job aid shows HR Administrators how to update student jobs.

• Update student jobs
• Monitor Student Transaction Status

Step 1: On the Manager Self Service page, click the CSU Student Processes tile.

Step 2: Click Student Job Changes.

• Alternate navigation:
  • Menu > Workforce Administration > CSU Workforce Admin Process > CSU Student Processes > CSU Student Job Changes

Step 3: Enter search criteria to find students:

• Business Unit (campus): Required field
• As Of Date
• Student Type Search: Search for Eligible, Ineligible, or All students
• CS TERM: Enter a date within the term to find eligible students.
• Hourly Rate
• Job Code

Step 4: Select students to update.

• You can select multiple students or use the Select All link at the bottom of the page.

Step 5: Optional: apply default values to selected students.

1. Select properties to apply to all selected.
2. Click Copy Defaults to Selected.

• These defaults are copied to the selected students in the search results.

Step 6: Optional: Update the Position number, if necessary.

Step 7: Enter the Eff Date.

Step 8: Enter the Action.

• Available actions/reasons are set up by your campus.

Step 9: Enter the Reason for the action.

• Available actions/reasons are set up by your campus.

Step 10: Enter the Hourly Rate.

Step 11: Enter the End Date.

Step 12: Review the error message, if any.

• The error messages that this column displays do not prevent the rehire, but are for information purposes.

Step 13: Click Submit.

• All selected rows are submitted to Job Data.
• If any of the Empl IDs turn red, there is an error in processing that you need to address.

After you submit your changes, you can open the Student Transaction Status page to review the results. You can open the Student Transaction Status page directly from the Student Job Changes page, or from the menu.

Step 1: From the CSU Student Job Changes page, click Error Page.

• Alternate Navigation: Click CSU Student Transaction Status:

Step 2: Enter search criteria:

1. Business Unit: Your campus. This field is required.
2. From date
3. Thru Date
4. Operid: The Operator ID of the person who ran the transaction.
5. CHRS ID: CHRS Employee ID
6. CS Emplid: Campus Solution employee ID
7. Proc Status: Select the process statuses that you want to see:
   • Error: An error occurred and the data was not loaded.
   • Submitted: the job has been submitted, but not loaded to Job Data yet.
   • Processed: Data was loaded successfully into Job Data.
8. CSU Trans Type: Select the type of process you want to see: Hire, Rehire, Update, or Terminate.

Step 3: Click Student Employee Search.

Step 4: Review the results.

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