CHRS Knowledge Base

Update Student Jobs

Updated on

Update Student Jobs

Overview

This job aid shows HR Administrators how to update student jobs.

Update student jobs

Step 1: On the Manager Self Service page, click the CSU Student Processes tile.

Manager self service
CSU Student Processes tile

Step 2: Click Student Job Changes.

CSU Student Job Changes
  • Alternate navigation:
    • Menu > Workforce Administration > CSU Workforce Admin Process > CSU Student Processes > CSU Student Job Changes
Navbar button

Step 3: Enter search criteria to find students:

  • Business Unit (campus): Required field
  • As Of Date
  • Student Type Search: Search for Eligible, Ineligible, or All students
  • Department
  • Hourly Rate
  • Job Code
Student data change search parameters

Step 4: Select students to update.

  • You can select multiple students or use the Select All link at the bottom of the page.
Selected check box

Step 5: Optional: apply default values to selected students.

  1. Select properties to apply to all selected.
  2. Click Copy Defaults to Selected.
Mass Update Default section
  • These defaults are copied to the selected students in the search results.

Step 6: Optional: Update the Position number, if necessary.

Position field

Step 7: Enter the Eff Date.

Eff Date field

Step 8: Enter the Action.

  • Available actions/reasons are set up by your campus.
Action field

Step 9: Enter the Reason for the action.

  • Available actions/reasons are set up by your campus.
Reason field

Step 10: Enter the Hourly Rate.

Hourly rate field

Step 11: Enter the End Date.

End Date field

Step 12: Review the error message, if any.

  • The error messages that this column displays do not prevent the rehire, but are for information purposes.
Error message

Step 13: Click Submit.

Submit button
  • All selected rows are submitted to Job Data.
  • If any of the Empl IDs turn red, there is an error in processing that you need to address.

Monitor Student Transaction Status

After you submit your changes, you can open the Student Transaction Status page to review the results. You can open the Student Transaction Status page directly from the Student Job Changes page, or from the menu.

Step 1: From the CSU Student Job Changes page, click Error Page.

Error Page button
  • Alternate Navigation: Click CSU Student Transaction Status:
CSU Student Transaction Status

Step 2: Enter search criteria:

  1. Business Unit: Your campus. This field is required.
  2. From date
  3. Thru Date
  4. Operid: The Operator ID of the person who ran the transaction.
  5. CHRS ID: CHRS Employee ID
  6. CS Emplid: Campus Solution employee ID
  7. Proc Status: Select the process statuses that you want to see:
    • Error: An error occurred and the data was not loaded.
    • Submitted: the job has been submitted, but not loaded to Job Data yet.
    • Processed: Data was loaded successfully into Job Data.
  8. CSU Trans Type: Select the type of process you want to see: Hire, Rehire, Update, or Terminate.
CSU Trans Status page

Step 3: Click Student Employee Search.

Student Employee Search button

Step 4: Review the results.

Student employee search results

End of Article

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