Timekeeper Maintain Absences
Overview
This job aid shows timekeepers how to create and maintain absences. You can enter multiple absences at the same time.
Find the employee instance
Step 1: On the Manager Self Service homepage, click the CSU Create & Maintain Absences tile.
Alternate navigation: Menu > Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Create and Maintain Absences
The Create and Maintain Absences page opens.
Step 2: Optional: Click the Plus button Create one or more new rows.
- You might need to scroll to the right to find this button.
- You can select the number of rows to add.
Step 3: Enter or use the Lookup to find the employee ID.
Step 4: Optional: Enter the Empl Record. If the employee has multiple records, select the appropriate employee record.
Enter the absence
Step 1: Enter the Begin Date and End Date for the absence. Begin date defaults to the current date.
Step 2: Select the Absence Name.
Step 3: Select reason code if required by the absence type.
- Not all absences require reasons. If a reason is required, you will be prompted to enter a reason before you can forecast.
When entering partial days off, carefully review the Duration. The Start Day Hours and End Day Hours field behavior changes depending on the number of days requested.
Step 1: Click Partial Days.
Step 2: Enter the partial times:
If the employee is taking off one day:
- Start Day Hours = number of hours to be off (if you enter 2, then the employee is requesting 2 hours off).
If the employee is requesting multiple days off with one partial day:
- Start Day Hours = number of hours to be worked on the start day (if you enter 2, then the employee is requesting 6 hours off).
- End Day Hours = number of hours to be worked on the last day (if you enter 2, then the employee is requesting 6 hours off).
If the employee is requesting multiple partial days off:
- Start Day Hours = number of hours requested off for each day (if you enter 2, then the employee is requesting 2 hours off multiplied by the number of days).
Forecast the absences
For absence types that accrue, you must forecast the absences to save the data before you can submit.
Step 1: Select the rows to forecast.
Step 2: Click Forecast.
The entries are saved.
Step 3: Click Yes.
- Any error on the page prevents forecasting for the entire page.
- Error messages specify the entry and the problem.
- If any errors prevent the forecast, fix the errors and try again.
Step 4: Open the Forecast tab.
Step 5: Confirm that each Forecast Value is ELIGIBLE.
Step 6: Optional: If the Forecast is NOT-ELIGIBLE:
- Select the absence.
- Click Delete.
Submit the absences
Step 1: Confirm that all absences are eligible. On the Forecast tab, confirm that the Forecast Value is Eligible for all entries.
Step 2: Select the absences. You can submit multiple absences at the same time.
Step 3: Click Submit.
- When you navigate from this page, you might see a prompt to save your settings. Click No.
- The page provides a Save for Later button. This button has no functionality.
Absence Management time entered must be approved.
End of Article
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