Timekeeper Maintain Absences
Overview
This job aid shows timekeepers how to create and maintain absences. You can enter multiple absences at the same time.
Find the employee instance
Step 1: On the Manager Self Service homepage, click the CSU Create & Maintain Absences tile.
Alternate navigation: Menu > Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Create and Maintain Absences
The Create and Maintain Absences page opens.
Step 2: Optional: Click the Plus button Create one or more new rows.
- You might need to scroll to the right to find this button.
- You can select the number of rows to add.
Step 3: Enter or use the Lookup to find the employee ID.
Step 4: Optional: Enter the Empl Record. If the employee has multiple records, select the appropriate employee record.
Enter the absence
Step 1: Enter the Begin Date and End Date for the absence. Begin date defaults to the current date.
Step 2: Select the Absence Name.
Step 3: Select reason code if required by the absence type.
- Not all absences require reasons. If a reason is required, you will be prompted to enter a reason before you can forecast.
Forecast the absences
For absence types that accrue, you must forecast the absences to save the data before you can submit.
Step 1: Select the rows to forecast.
Step 2: Click Forecast.
The entries are saved.
Step 3: Click Yes.
- Any error on the page prevents forecasting for the entire page.
- Error messages specify the entry and the problem.
- If any errors prevent the forecast, fix the errors and try again.
Step 4: Open the Forecast tab.
Step 5: Confirm that each Forecast Value is ELIGIBLE.
Step 6: Optional: If the Forecast is NOT-ELIGIBLE:
- Select the absence.
- Click Delete.
Submit the absences
Step 1: Confirm that all absences are eligible. On the Forecast tab, confirm that the Forecast Value is Eligible for all entries.
Step 2: Select the absences. You can submit multiple absences at the same time.
Step 3: Click Submit.
- When you navigate from this page, you might see a prompt to save your settings. Click No.
- The page provides a Save for Later button. This button has no functionality.
Absence Management time entered must be approved.
End of Article
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