Overview
This job aid shows CHRS Operations how to setup Processing Calendar Groups.
Background
- A Calendar Group identifies calendars to process together. There are two different types of Calendar Groups in CHRS: Processing and Forecasting.
- The sequence in which you set up the Calendar list determines the processing order for the calendars.
- CHRS Operations sets up the processing calendar groups based on the ServiceNow ticket submitted by the campus
- Campuses must submit a ServiceNow ticket for the Academic Groups to be included for their campus.
- The Processing Calendar Group must be created each year, with 12 pay periods that have different Calendar Group IDs.
- Each Calendar List includes a row for MST, POS, STU, and each campus ACD Pay Group.
Set up Processing Calendar Groups
Step 1: Open the Navbar button

Step 2: Navigate to Menu > Set Up HCM > Product Related > Global Payroll and Absence Mgmt > Framework > Calendars > Calendar Groups
Step 3: Click Add a New Value.

Step 4: Create the Calendar Group:
- Enter the Calendar Group ID in the format having four digit year, dash, two digit month [YYYY]-[MM]. Example: 2026-01.
- Click Add

Step 5: Define the Calendar Group:
- Description: Matches the Calendar Group ID.
- Short Description: Matches the Calendar Group ID
- Process retro triggers: Check this box. Leave the other boxes empty.
Step 6: Enter the MST row:
- Sequence: 10
- Pay Group: MST
- Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
- Click the Plus button to add another row.
Step 7: Enter the POS row:
- Sequence: 20
- Pay Group: POS
- Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
- Click the Plus button to add another row.
Step 8: Enter the STU row:
- Sequence: 30
- Pay Group: STU
- Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
- Click the Plus button to add another row.
Step 9: Enter the ACD[CAMPUS] row:
- Sequence: Previous row + 10
- Pay Group: ACD[CAMPUS]
- Calendar ID: [YYYY]-[MM]. This value should match the Calendar Group ID.
- Click the Plus button to add another row.
Step 10: Continue adding rows for CHRS production campuses.
- Increment the sequence number by 10 for each campus.
Step 11: Click Save when you have finished.

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