CHRS Knowledge Base

Processing Calendar Group Setup (CHRS Operations)

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Overview

This job aid shows CHRS Operations how to setup Processing Calendar Groups.

Background

  • A Calendar Group identifies calendars to process together. There are two different types of Calendar Groups in CHRS: Processing and Forecasting.
  • The sequence in which you set up the Calendar list determines the processing order for the calendars.
  • CHRS Operations sets up the processing calendar groups based on the ServiceNow ticket submitted by the campus
    • Campuses must submit a ServiceNow ticket for the Academic Groups to be included for their campus.
  • The Processing Calendar Group must be created each year, with 12 pay periods that have different Calendar Group IDs.
  • Each Calendar List includes a row for MST, POS, STU, and each campus ACD Pay Group.

Set up Processing Calendar Groups

Step 1: Open the Navbar button

Navbar button

Step 2: Navigate to Menu > Set Up HCM > Product Related > Global Payroll and Absence Mgmt > Framework > Calendars > Calendar Groups

Step 3: Click Add a New Value.

Calendar Groups - Google Chrome

Step 4: Create the Calendar Group:

  1. Enter the Calendar Group ID in the format having four digit year, dash, two digit month [YYYY]-[MM]. Example: 2026-01.
  2. Click Add
Calendar Groups - Google Chrome

Step 5: Define the Calendar Group:

  1. Description: Matches the Calendar Group ID.
  2. Short Description: Matches the Calendar Group ID
  3. Process retro triggers: Check this box. Leave the other boxes empty.
Calendar Groups - Google Chrome

Step 6: Enter the MST row:

  1. Sequence: 10
  2. Pay Group: MST
  3. Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
  4. Click the Plus button to add another row.
Calendar Groups - Google Chrome

Step 7: Enter the POS row:

  1. Sequence: 20
  2. Pay Group: POS
  3. Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
  4. Click the Plus button to add another row.
POS row

Step 8: Enter the STU row:

  1. Sequence: 30
  2. Pay Group: STU
  3. Calendar ID: [YYYY]-[MM]. This value must match the Calendar Group ID.
  4. Click the Plus button to add another row.
STU row

Step 9: Enter the ACD[CAMPUS] row:

  1. Sequence: Previous row + 10
  2. Pay Group: ACD[CAMPUS]
  3. Calendar ID: [YYYY]-[MM]. This value should match the Calendar Group ID.
  4. Click the Plus button to add another row.
ACD campus row

Step 10: Continue adding rows for CHRS production campuses.

  • Increment the sequence number by 10 for each campus.
Calendar list showing rows 10 to 50

Step 11: Click Save when you have finished.

Calendar Groups - Google Chrome

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