Overview
This job aid shows campuses how to set up an academic calendar in CHRS. Calendars link components within the system to determine whom and what to process for which pay periods.
Guidelines
- Calendars follow a specific naming convention to ensure standardization within CHRS.
- There must always be 12 calendars for each pay group, so all periods must be used.
- When creating a calendar, each tab has a unique purpose.
- The Definition Tab links together the pay group, period ID, run Type ID, target calendar ID, and payee selection criteria.
- The Generation Control Tab is responsible for overriding generation control frequencies for a calendar.
- The Supporting Elements Overrides Tab is responsible for overriding the value of a bracket, date, duration, formula, or variable element associated with a calendar.
- The Excluded Elements Tab uses to exclude earnings, deductions, take, or entitlement elements from a calendar.
Set up an academic calendar
Step 1: Open the Navbar button.
Step 2: Navigate
- Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Define Calendars > Periods
- Menu > Set Up HCM > Product Related > Global Payroll and Absence Mgmt > Framework > Calendars > Calendars
Step 3: Enter a Pay Group and Calendar ID, then click Add.
- The naming convention is the four-digit year followed by the two-digit month.
- For example: 2022-01 is the name of the January 2022 processing period.
Step 4: Complete the Pay Calendar Definition tab fields:
- Enter Period ID.
- Enter Payment Date.
- Enter Run ID.
- Confirm under the Payee Section that "Active PLUS Payees with" is checked.
- Confirm under the Additional Criteria section that both "Positive Input" and "Pending Retroactive Changes" are checked.
- Leave the Target Calendar field blank.
Do not change any settings on the Generation Control, Supporting Element Overrides, or Excluded Elements tabs.
Step 5: Click Save.
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