Overview
This job aid shows CHRS Operations how to set up a MST, POS, and STU calendars in CHRS.
Background
Calendars are important to the process of paying employees. Calendars link components within the system to determine whom and what to process for which pay periods. For CHRS, calendars are based on the Absence Pay Groups, requiring that both campuses and CHRS Operations work together to define and create calendars each year. CHRS Operations is responsible for setting up all SCO (State Controller's Office) Calendars which include MST, POS, and STU. Campuses will be responsible for setting up their academic calendars.
Reference
If you need to set up an Academic Calendar, refer to Set Up an Academic Calendar.
Guidelines
- Calendars follow a specific naming convention to ensure standardization within CHRS.
- The procedure for setting up MST, POS, and STU calendars is exactly the same.
- There must always be 12 calendars for each pay group, so all periods must be used.
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When creating a calendar, each tab has a unique purpose:
The Definition Tab links together the pay group, period ID, run Type ID, target calendar ID, and payee selection criteria.
The Generation Control Tab is responsible for overriding generation control frequencies for a calendar.
The Supporting Elements Overrides Tab is responsible for overriding the value of a bracket, date, duration, formula, or variable element associated with a calendar.
The Excluded Elements Tab uses to exclude earnings, deductions, take, or entitlement elements from a calendar.
Set up MST calendar
Step 1: Open the Navbar button.
Step 2: Navigate
- Menu > Global Payroll & Absence Mgmt > Absence and Payroll Processing > Define Calendars > Calendars
- Menu > Set Up HCM > Product Related > Global Payroll and Absence Mgmt > Framework > Calendars > Calendars
Step 3: Click Add a New Value.
Step 4: Enter a Pay Group and Calendar ID, then click Add.
- The naming convention is the four-digit year followed by the two-digit month.
- For example: 2025-01 is the name of the January 2025 processing period.
Step 4: Complete the Pay Calendar Definition tab fields:
- Period ID.
- Payment Date.
- Run ID.
- Confirm under the Payee Section that "Active PLUS Payees with" is checked.
- Confirm under the Additional Criteria section that both "Positive Input" and "Pending Retroactive Changes" are checked.
Leave the Target Calendar field blank.
Only complete the Generation Control, Supporting Element Overrides, or Excluded Elements tabs when applicable.
Step 5: Click Save.
Repeat steps to create POS and STU calendars.
End of Article
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