This job aid shows employees, managers, payroll, and timekeepers how to calculate truncated vacation.

• Open the Absence Balance Inquiry page
• View the Graduated Vacation Chart
• View Absence Balance Details
• Calculate Truncated Vacation hours

Navigation to the Absence Balance Inquiry page depends on your role. Use one of the following job aids to navigate to the page.

The Graduated Vacation Chart shows your vacation cap. You will need this information for your calculations.

Step 1: On the Absence Balance Inquiry page, click the Graduated Vacation Chart link.

Step 2: Find your max vacation based on your bargaining unit or classification and number of years of service.

Step 3: Click Return to go back to the Absence Balance Inquiry page.

To see the previous balance, Earned, and current balance, you need to open the Balance Details.

Step 1: From the Absence Balance Inquiry page, click the Details link.

• You might need to scroll to the right to see the Details link.

Step 2: Note these three values:

1. Previous Balance
2. Earned
3. Balance
   • The balance shown is before the vacation time is truncated.

To calculate the truncated or forfeited vacation hours, use the following equation:

Truncated Hours = Previous Balance + Earned – Maximum.

Example: Roger is a C99 employee with over 10 years of service. He has a previous balance of 488 vacation hours, and he earned 16 hours.

 End of Article